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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $70,000.00 - $80,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee Discounts
Job Description
Off the Grid, founded in San Francisco in 2010, is a pioneering company that has transformed the way food is consumed by creating vibrant community gathering spaces in underutilized and temporary areas. As a leader in the Bay Area street food scene, Off the Grid hosts weekly public markets that attract thousands of attendees, supporting a diverse range of food entrepreneurs by increasing economic opportunities and exposure. The company also offers corporate dining services and catering options, specializing in events ranging from 100 to 10,000 guests. With a commitment to innovation and community engagement, Off the Grid has established itself... Show More
Job Requirements
- 4+ years of full-time event planning and/or catering logistics experience
- Bachelor's degree is a plus
- Proficient experience in Excel and Google Sheets
- Experience in Salesforce or similar CRM system is a plus
- Must have reliable transportation to and from home, office, and events
- Ability to travel up to 70 percent
- Must be able to work a Monday through Friday schedule with frequent nights and weekends
- Ability to work both indoors and outdoors
- Must occasionally lift and/or move up to 20 pounds
- Must be able to talk, hear, sit, stand, walk, and use hands to finger, handle or feel objects
- Visual acuity to perform extensive reading and computer work
Job Qualifications
- Bachelor's degree is a plus
- 4+ years of full-time event planning and/or catering logistics experience
- Proficient experience in Excel and Google Sheets
- Experience in Salesforce or similar CRM system is a plus
- Experience with Google Suite and Canva is a plus
- Strong interpersonal and communication skills
- Proven ability to manage complex events and lead diverse teams
- Exceptional problem-solving and organizational skills
- Ability to manage multiple projects simultaneously with attention to detail
- Comfortable working in a fast-paced, dynamic environment
Job Duties
- Oversee the design and execution of full production plans for onsite and offsite services to include budgets, event experience design, catering, rentals, production schedules, timelines and floor plans
- Collaborate with sales, operations, creative, and production teams to project manage public and private events from inception through on-site execution and post-project wrap-up
- Maintain record of event and department-related expenses
- Develop layout of small and large-scale events with focus on aesthetic, flow and functionality
- Ensure flawless execution, quality of service and timely delivery of all necessary components, properties, and materials for each event, on-site
- Collaborate with creators and vendors, both in-house and third party, to efficiently and respectfully deliver services
- Build relationships with existing talent, partners and stakeholders maintaining the brand status of excellent service, client satisfaction while focusing on increased sales opportunities
- Enforce third party compliance with license, insurance, City and Fire Codes, and other permitting requirements
- Produce large-scale, complex events such as multi-day events and conferences
- Work with the Accounting team and support clients on planning, execution and post-event reporting. Maintain consistent and thorough communication with all involved
- Negotiate contracts/agreements with third party vendors and team contractors
- Create and maintain a project plan, timeline and budget for each event and increase revenue through planning and managing vendor contracts to fall within budget
- Develop and manage customer expectations by providing clear communication, hospitality, and professionalism
- Maintain relationships with high value customer contacts, creating repeat business
- Proactively address and escalate customer complaints and concerns and engage in client recovery meetings, on case by case basis
- Develops and tracks project schedules, agendas and event flows as needed
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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