Senior Event Planner

Springfield, MA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $25.00 - $36.50

Work Schedule

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

flexible schedule

Employee assistance program

Job Description

LIMRA and LOMA are widely respected organizations that serve as trusted sources for industry knowledge within the financial services sector. As leaders in providing research, training, development, and networking solutions, they help financial services companies navigate an ever-changing marketplace. With a steadfast commitment to their members' success, LIMRA and LOMA enable life insurance and financial services organizations around the world to make informed business decisions with confidence. Known for their industry insight and practical solutions, these organizations act as catalysts for innovation and growth through comprehensive research and benchmarking, strategic planning, and leadership development programs.

LIMRA and LOMA's membership base benefits from a range of offerings that include ongoing research, learning and development programs aimed at increasing productivity and training future leaders, as well as valuable networking opportunities through study groups, committees, and conferences. These resources are thoughtfully designed to support their members' operational and strategic needs, facilitating a dynamic and connected industry community.

The role of Senior Event Planner at LIMRA and LOMA offers a unique opportunity for an enthusiastic and capable professional to play a pivotal role in the planning and execution of key industry events. This full-time position involves overseeing the entire life cycle of events from initial conception and planning stages through to completion and post-event analysis. The Senior Event Planner will be expected to deliver exceptional customer service while organizing memorable events that consistently meet high-quality standards and contribute to the organizations' overall mission.

This role demands a high level of organizational skill and attention to detail. Responsibilities include managing resource needs, pre-event marketing, onsite coordination, and rigorous follow-up to ensure each event's success. The Senior Event Planner will cultivate strong relationships with clients and internal stakeholders to fully understand event needs while also liaising with external vendors and venues to negotiate contracts and manage logistics. Budget management is a critical component, requiring careful reconciliation to ensure fiscal accountability across multiple events annually.

This position requires strong communication and collaboration abilities, particularly when working alongside marketing, PR, multimedia teams, production partners, and speakers. The Senior Event Planner is also charged with maintaining compliance with various legal, insurance, health, and safety regulations, and is often the direct point of contact for hotel and venue management. Additionally, the role involves post-event data analysis and strategic review to continuously improve event quality and impact.

LIMRA and LOMA foster an inclusive work environment committed to diversity, equity, and inclusion, where individuals feel valued and empowered. They seek candidates who thrive in both team settings and independent work, who are highly motivated, detail-oriented, and adept at managing multiple projects in a fast-paced environment. This is an excellent opportunity for a professional with a passion for event planning, a keen sense of initiative, and a strong work ethic to contribute to an organization that values ongoing learning and meaningful contributions to the financial services industry.

Job Requirements

Bachelor's degree preferably in Hospitality Management, Marketing, Business, or Communications
2 - 3 years experience planning and executing events of varying sizes
Previous experience managing multiple conferences up to 5 per year
Ability to manage external vendor resources and relationships
Thrives in a team environment, working well both as a team and individually as required
Strong attention to detail
Strong event production and event design acumen
Excellent time management and communication skills
Ability to communicate well with Executive audiences
Strong meeting facilitation ability
Ability to tie experience to business purpose and goals to support the demand generation and pipeline for varied business units
Ability to multi-task and adapt to changing priorities and duties
Travel to budget approved conferences required, varies by assigned conferences and includes weekends, estimated six conferences or more
Familiar with hotel practices and possessing overall knowledge of the hotel industry
Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint
Ability to work in a fast-paced, multi-project environment, producing quality outcomes while ensuring all deadlines are met
Possesses exceptional organizational and interpersonal communication (written and oral) skills
Self-motivated, able to work both independently, and in a team environment
Takes initiative and has willingness to take ownership for assigned work
Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences
Willingness to identify ways to adapt and improve outcomes that encourage greater efficiency before, during and after conferences

Job Qualifications

Bachelor's degree preferably in Hospitality Management, Marketing, Business, or Communications
2 - 3 years' experience planning and executing events of varying sizes
Previous experience managing multiple conferences (up to 5) per year
Ability to manage external vendor resources and relationships
Strong event production and event design acumen
Excellent time management and communication skills
Ability to communicate well with Executive audiences
Strong meeting facilitation ability
Familiar with hotel practices and possessing overall knowledge of the hotel industry
Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint
Possesses exceptional organizational and interpersonal communication (written and oral) skills
Self-motivated and able to work independently and in a team environment
Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences
Willingness to identify ways to adapt and improve outcomes that encourage greater efficiency before, during and after conferences

Job Duties

Manage all aspects of an event from pre-planning, determining resource needs, pre-event marketing, and on-site coordination, to post event follow-up
Event planning, design and production while managing all project delivery elements within time limits
Liaise with clients to identify their needs and to ensure customer satisfaction
Develop effective and collaborative relationships with internal and external stakeholders
Provide feedback and periodic reports to stakeholders
Propose ideas to improve provided services and event quality
Create and submit RFP for varied services
Manage and reconcile the budget for each convening connection
Ensure business impact is measured pre, during and post and reflected within required monthly reporting
Ensure compliance with insurance, legal, health and safety obligations
Hotel/venue site visits when needed to evaluate the property and meeting space
Direct contact for contracted hotel/venue
Conduct market research, gather information and negotiate contracts prior to closing any deals
Develop, source, compile, analyze, recommend and manage RFPs for suppliers and vendors required for assigned conferences
Create Resume function sheets for hotel and review and approve corresponding BEOs
Manage Audio Visual requests and communicate orders to production partner, with an understanding of best practices and cost structure
Manage all vendor relationships associated with the event, from sourcing, contracting through onsite management
Manage VIP and Speaker rooming, travel and hospitality requirements
Actively participate in conference planning meetings
Supervise staff at events, assign duties, and provide general direction
Collaborate with production partner, In-house multi-media team, programming and coordinators on their respective duties
Coordinate and manage meeting room assignments, floor plans and room sets
Manage all aspects of housing, including, reservations, room blocks, attrition management and weekly reporting
Organize facilities and manage all event's details such as branding, sponsor/exhibitor activations, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
Order supplies needed for events and ensure items arrive in a timely fashion
Proactively handle any arising issues and troubleshoot any emerging problems as they arise with a sense of urgency
Maintain knowledge of the events industry, identify event opportunities and generate interest internally to continuously elevate events
Partner with marketing and PR to promote and publicize event
Conduct post-event data, budget reconciliation and strategic analysis to inform future events