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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
competitive salary
benefits package
Career growth opportunities
creative work environment
team collaboration
flexible scheduling
Professional Development
Job Description
Our client is a distinguished catering and event services company that has built a strong reputation for delivering exceptional quality and creative event experiences. Known for their innovative approach and commitment to excellence, this company specializes in providing outstanding catering and event coordination services tailored to a diverse clientele. Their expertise spans a broad spectrum of event types, from high-profile corporate functions that require precision and professionalism to elegant social gatherings marked by style and sophistication. Based in the vibrant city of Madison, Wisconsin, this organization prides itself on combining creativity with meticulous attention to detail to ensure every event... Show More
Job Requirements
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field, or equivalent experience
- minimum of 4 years of experience in event planning and coordination
- proven experience managing corporate and social events
- excellent organizational and time management skills
- strong communication and interpersonal skills
- proficiency in event planning software and Microsoft Office Suite
- ability to work under pressure and multitask
- flexibility to work evenings and weekends
- creative mindset and attention to detail
- passion for hospitality and event planning
Job Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field, or equivalent experience
- minimum of 4 years of experience in event planning and coordination, with a strong portfolio of successful events
- proven experience managing both corporate and social events
- excellent organizational, time management, and multitasking abilities
- strong communication, interpersonal, and client relationship management skills
- proficiency in event planning software and Microsoft Office Suite
- ability to remain calm, resourceful, and effective under pressure
- creative thinking and a keen eye for detail
- flexibility to work evenings and weekends as required by event schedules
- a genuine passion for creating memorable and successful events
Job Duties
- Plan, coordinate, and execute a wide variety of corporate and social events, including meetings, conferences, weddings, and galas
- serve as the primary point of contact for clients, guiding them through the event planning process from initial consultation to post-event follow-up
- develop event proposals, budgets, and timelines, ensuring alignment with client expectations and company standards
- collaborate closely with the catering team, venue staff, and vendors to ensure all logistical aspects are covered
- oversee on-site event execution, managing setup, guest flow, vendor coordination, and troubleshooting any issues that arise
- source and manage relationships with external vendors, such as florists, entertainment providers, and AV technicians
- ensure all events adhere to safety regulations and company policies
- conduct site visits and venue inspections to assess suitability for client events
- maintain accurate event documentation, including contracts, invoices, and client communications
- contribute creative ideas for event themes, décor, and entertainment to enhance the client experience
- gather client feedback post-event to identify successes and areas for improvement
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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