Senior Event Coordinator - Corporate & Social

Our client is a distinguished catering and event services company that has built a strong reputation for delivering exceptional quality and creative event experiences. Known for their innovative approach and commitment to excellence, this company specializes in providing outstanding catering and event coordination services tailored to a diverse clientele. Their expertise spans a broad spectrum of event types, from high-profile corporate functions that require precision and professionalism to elegant social gatherings marked by style and sophistication. Based in the vibrant city of Madison, Wisconsin, this organization prides itself on combining creativity with meticulous attention to detail to ensure every event is memorable and flawlessly executed.

The Senior Event Coordinator role is a pivotal position within this dynamic team. This role demands a highly organized, creative, and resourceful individual who thrives in a fast-paced environment and has a passion for hospitality and event planning. As a Senior Event Coordinator, you will be responsible for overseeing the planning and execution of a wide variety of events, including meetings, conferences, weddings, and galas. You will serve as the primary liaison between clients and the company, guiding each client through the event planning process with professionalism and insight from the initial consultation to the post-event follow-up.

Your responsibilities will encompass developing detailed event proposals, managing budgets and timelines, and ensuring that all client expectations are met with precision and creativity. Collaborative work with catering and venue staff, as well as external vendors such as florists, entertainment providers, and AV technicians, will form an essential part of your duties. You will oversee the logistical elements, ensuring smooth on-site execution through managing setup, guest flow, vendor coordination, and troubleshooting any arising issues. Your role will also involve conducting site visits and venue inspections to evaluate their suitability and compliance with safety regulations and company policies.

The ideal candidate will bring a minimum of four years of hands-on experience in event coordination, demonstrating a strong portfolio of both corporate and social events. Exceptional communication skills, the ability to multitask effectively under pressure, proficiency in event planning software, and a creative flair with a keen eye for detail are critical to success in this role. Flexibility to work evenings and weekends according to event schedules is necessary, as is a genuine passion for creating unforgettable and seamless event experiences.

Joining this team provides an excellent opportunity for a dedicated event professional to advance their career within a respected and innovative event planning company. The position offers a competitive salary and a comprehensive benefits package, reflecting the value placed on the expertise and contributions of the Senior Event Coordinator. If you are proactive, detail-oriented, and enthusiastic about shaping exceptional events, this role in Madison, Wisconsin, offers the chance to make a significant impact and grow in a rewarding environment.