Job Overview
Compensation
Salary
Range $73,000.00 - $98,000.00
Work Schedule
Flexible
Benefits
Historic event opportunity
Broad exposure
Meaningful scope
collaborative team
Job Description
LA28 is the organization responsible for planning and delivering the 2028 Olympic and Paralympic Games in Los Angeles. As a pivotal institution in the global sporting community, LA28 operates as a nonprofit entity dedicated to creating a lasting legacy through the successful staging of these prestigious international events. This organization plays a crucial role in coordinating operations that span multiple sectors including sports, hospitality, logistics, and government relations to ensure that each Games offers a world-class experience for athletes, stakeholders, and fans alike. LA28 actively fosters collaboration among a wide range of public and private partners to leverage resources and expertise, underscoring their commitment to innovation, inclusivity, sustainability, and operational excellence.
The Senior Associate of Village Planning & Coordination at LA28 holds a vital role within the operational team focused on the Olympic and Paralympic Villages. These villages serve as the living quarters, training centers, and preparation hubs for thousands of athletes and officials during the Games. This position is involved in the foundational stage of operational planning, where strategies and systems are devised and implemented to coordinate a complex array of tasks across multiple departments. The primary responsibility is to establish and maintain comprehensive planning systems and documentation that streamline operations from start to finish. By administering digital environments such as SharePoint and other project management tools, the Senior Associate ensures that vital information is easily accessible, organized, and actionable for leadership and key stakeholders. They translate complex, dynamic input into coherent, up-to-date communication—enabling smooth cross-functional collaboration and agile responses to evolving situations.
Ideal candidates for this role are highly organized and thrive amid ambiguity, with a strong aptitude for project management and operational coordination. Their contributions directly impact the efficiency and success of the Village operations, ultimately affecting the athletes’ experience during the Games. This role requires meticulous attention to detail, proficiency in technology platforms like Microsoft Office Suite and Smartsheet, and excellent communication skills to develop presentations, reports, and dashboards that succinctly summarize progress for executive-level review. Given the nature of the Games environment, the Senior Associate must be flexible in their working hours, capable of onsite presence at the Los Angeles office, and willing to engage with diverse teams and stakeholders across multiple physical locations. This position offers a unique, high-visibility opportunity to be an integral part of a historic international event, providing meaningful contribution and ownership of critical operational planning systems that support the world’s athletes. Compensation for this position ranges from $73,000 to $98,000 annually, reflective of candidate qualifications and experience.
The Senior Associate of Village Planning & Coordination at LA28 holds a vital role within the operational team focused on the Olympic and Paralympic Villages. These villages serve as the living quarters, training centers, and preparation hubs for thousands of athletes and officials during the Games. This position is involved in the foundational stage of operational planning, where strategies and systems are devised and implemented to coordinate a complex array of tasks across multiple departments. The primary responsibility is to establish and maintain comprehensive planning systems and documentation that streamline operations from start to finish. By administering digital environments such as SharePoint and other project management tools, the Senior Associate ensures that vital information is easily accessible, organized, and actionable for leadership and key stakeholders. They translate complex, dynamic input into coherent, up-to-date communication—enabling smooth cross-functional collaboration and agile responses to evolving situations.
Ideal candidates for this role are highly organized and thrive amid ambiguity, with a strong aptitude for project management and operational coordination. Their contributions directly impact the efficiency and success of the Village operations, ultimately affecting the athletes’ experience during the Games. This role requires meticulous attention to detail, proficiency in technology platforms like Microsoft Office Suite and Smartsheet, and excellent communication skills to develop presentations, reports, and dashboards that succinctly summarize progress for executive-level review. Given the nature of the Games environment, the Senior Associate must be flexible in their working hours, capable of onsite presence at the Los Angeles office, and willing to engage with diverse teams and stakeholders across multiple physical locations. This position offers a unique, high-visibility opportunity to be an integral part of a historic international event, providing meaningful contribution and ownership of critical operational planning systems that support the world’s athletes. Compensation for this position ranges from $73,000 to $98,000 annually, reflective of candidate qualifications and experience.
Job Requirements
- 3-5 years of experience in project coordination operational planning event operations program management or a related field
- Strong project management and organizational skills with the ability to manage multiple priorities and deadlines
- Advanced proficiency in the Microsoft Office Suite including PowerPoint Excel Microsoft Teams and SharePoint
- Experience with Smartsheet or a similar project management and tracking platform
- Strong written verbal and presentation development skills
- Available to work onsite in our Downtown Los Angeles-based office
- Ability to work extended periods using computers phones and other office equipment
- Ability to work efficiently in an open cubicle environment
- Availability for varied hours including evenings weekends and holidays especially during peak event periods
- Follows a hybrid schedule of about four days per week in the office with frequent visits to Village sites
- Must be able to navigate large residential and operational zones including during Games-time conditions
Job Qualifications
- Bachelor's degree preferred
- Prior coordination experience on major events or complex multi-site operations
- Exposure to Olympic and Paralympic operations or another large-scale organizing environment
- Strong written verbal and presentation development skills
- Advanced proficiency in Microsoft Office Suite including PowerPoint Excel Microsoft Teams and SharePoint
- Experience with Smartsheet or similar project management and tracking platform
- Strong project management and organizational skills with the ability to manage multiple priorities and deadlines
- 3-5 years of experience in project coordination operational planning event operations program management or related field
Job Duties
- Administer and maintain the Village Planning & Coordination SharePoint environment including document management site organization and user permissions
- Develop and publish SharePoint news posts updates and communications supporting information sharing and team engagement
- Coordinate Village Operational Planning cycles including schedules stakeholder inputs reviews approvals and version control
- Compile maintain and distribute Village Operational Plans and supporting operational planning documentation across functional areas
- Track planning deliverables milestones risks dependencies and action items using Smartsheet SharePoint and Microsoft tools
- Support planning and integration for Satellite Villages tracking requirements deliverables timelines and stakeholder actions
- Develop presentations reports and dashboards translating planning progress into executive-level summaries for leadership
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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