Secretary, School 10-month

Lakeland, FL School District is a well-established educational institution dedicated to providing quality education and support services to its students and staff. The district is committed to fostering a positive learning environment, ensuring the efficient operation of its schools, and maintaining a high standard of professionalism in all administrative and educational activities. As part of this commitment, the district employs dedicated professionals who contribute to the smooth functioning of school operations and the welfare of the student body and faculty. The School Secretary position offered is a 10-month, non-exempt role classified under the Education Support Personnel Secretaries salary grade SB10, reflecting its importance within the educational support framework. This role is based in Lakeland, FL, providing support primarily within a school setting and ensuring the effective handling of clerical and secretarial duties.

The Secretary at the school level plays a crucial role in managing various administrative tasks that keep the school running smoothly. This includes compiling and typing reports such as attendance, processing student registration and absentee documents, managing correspondence, and preparing reports and tabulations as required. The position demands proficiency in office equipment, including the use of copy machines and duplicating equipment, as well as handling purchase orders and work orders. The secretary also serves as a point of contact for students, parents, and the public, providing information and assistance with a thorough understanding of school policies, rules, and procedures. This role often includes receptionist duties and the organization of appointments and communication for the principal or assistant principal. The position's responsibilities extend to managing financial tasks such as receiving, depositing, and disbursing funds, maintaining internal accounts, and preparing financial and payroll reports.

In addition to routine duties, the secretary may be required to maintain various school records, including attendance, property, and time records, and may also take dictation and transcribe documents. Attention to detail, independent judgment, and effective communication are essential for success in this role. The secretary must also be capable of coordinating tasks to meet deadlines while managing interactions with a variety of internal and external stakeholders. Working within an environmentally controlled office, the position requires sitting for most of the day coupled with occasional physical tasks involving light lifting. Bilingual or biliterate skills are preferred but not mandatory, enhancing communication with a diverse school community. As part of the Education Support Personnel union, the position aligns with collective bargaining agreements, underscoring fair labor practices and benefits. Overall, this role is ideal for a professional with clerical and secretarial experience who values contributing to an educational environment and supporting the operational needs of a busy school.