Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $18.00 - $21.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Paid holidays
Employee assistance program
Professional Development
Job Description
Sacred Heart Parish School, located at 706 C Ave., Coronado, CA 92118, is a distinguished Catholic educational institution dedicated to fostering faith, service, and academic excellence among its students. As part of the Catholic Diocese of San Diego, Sacred Heart Parish School embodies the Sacred Heart of Jesus by inspiring lifelong learners to become leaders of tomorrow who are committed to their faith and community. The school upholds a mission that combines rigorous academics with a nurturing and faith-centered environment to shape the future of young minds. Sacred Heart Parish School is renowned for its close-knit community, strong commitment to spiritual and moral development, and a comprehensive educational program that supports each student's growth academically, socially, and spiritually.
The position of School Secretary at Sacred Heart Parish School is a full-time, hourly employment offering 37.5 hours per week on a Monday through Friday schedule, including benefits and a modified summer schedule. The pay range for this role is $18.00 to $21.50 per hour, reflecting the school's dedication to investing in quality staff to maintain its high standards of service and administration.
In this vital role, the School Secretary acts as the first point of contact for the school, providing outstanding receptionist services, including managing telephone communications, greeting visitors, handling parent and student requests, and processing payments. This role demands strong clerical and administrative skills to support the Principal, teachers, and staff with a variety of tasks such as scheduling appointments, coordinating school events, recording student attendance data, and managing substitutes. The School Secretary is also responsible for maintaining up-to-date student records and managing the student database system (RenWeb), ensuring data accuracy and confidentiality.
Further responsibilities include developing and updating the School Master Calendar and the Principal's calendar, producing weekly newsletters (Heart2Heart) for parent communication, and managing the admissions process from initial inquiries to application processing and record keeping. This role helps sustain the efficient operation of the school office by handling mail distribution, maintaining postage equipment, assisting the Health Office, collecting payments, and providing tours to prospective families.
The position requires a candidate who is an active and practicing Roman Catholic (preferred) and understands and respects the Catholic school philosophy. It also demands excellent interpersonal skills, a strong sense of confidentiality, proficiency with computer applications such as Excel, Word, and RenWeb, and the ability to multitask and prioritize effectively while paying close attention to detail. Communication and collaboration with faculty, staff, students, and parents are key aspects of the role.
The School Secretary role at Sacred Heart Parish School offers an exciting opportunity for someone who thrives in a faith-based educational setting and who seeks to contribute meaningfully to a community centered on academic excellence and spiritual growth. The school supports a diverse and inclusive workplace, ensuring all qualified applicants receive consideration without discrimination. Candidates in this role should expect to maintain high standards of professionalism and adaptability as daily duties may evolve over time, including some evening and weekend responsibilities. Physical requirements include the ability to remain at a computer workstation for extended periods, mobility within the school and to various local sites, and occasionally lifting up to 15 pounds.
Overall, this position is essential in facilitating the smooth operation and welcoming atmosphere of Sacred Heart Parish School. It offers a rewarding career path for administrative professionals who are passionate about Catholic education and community engagement, making a tangible difference in the lives of students and families.
The position of School Secretary at Sacred Heart Parish School is a full-time, hourly employment offering 37.5 hours per week on a Monday through Friday schedule, including benefits and a modified summer schedule. The pay range for this role is $18.00 to $21.50 per hour, reflecting the school's dedication to investing in quality staff to maintain its high standards of service and administration.
In this vital role, the School Secretary acts as the first point of contact for the school, providing outstanding receptionist services, including managing telephone communications, greeting visitors, handling parent and student requests, and processing payments. This role demands strong clerical and administrative skills to support the Principal, teachers, and staff with a variety of tasks such as scheduling appointments, coordinating school events, recording student attendance data, and managing substitutes. The School Secretary is also responsible for maintaining up-to-date student records and managing the student database system (RenWeb), ensuring data accuracy and confidentiality.
Further responsibilities include developing and updating the School Master Calendar and the Principal's calendar, producing weekly newsletters (Heart2Heart) for parent communication, and managing the admissions process from initial inquiries to application processing and record keeping. This role helps sustain the efficient operation of the school office by handling mail distribution, maintaining postage equipment, assisting the Health Office, collecting payments, and providing tours to prospective families.
The position requires a candidate who is an active and practicing Roman Catholic (preferred) and understands and respects the Catholic school philosophy. It also demands excellent interpersonal skills, a strong sense of confidentiality, proficiency with computer applications such as Excel, Word, and RenWeb, and the ability to multitask and prioritize effectively while paying close attention to detail. Communication and collaboration with faculty, staff, students, and parents are key aspects of the role.
The School Secretary role at Sacred Heart Parish School offers an exciting opportunity for someone who thrives in a faith-based educational setting and who seeks to contribute meaningfully to a community centered on academic excellence and spiritual growth. The school supports a diverse and inclusive workplace, ensuring all qualified applicants receive consideration without discrimination. Candidates in this role should expect to maintain high standards of professionalism and adaptability as daily duties may evolve over time, including some evening and weekend responsibilities. Physical requirements include the ability to remain at a computer workstation for extended periods, mobility within the school and to various local sites, and occasionally lifting up to 15 pounds.
Overall, this position is essential in facilitating the smooth operation and welcoming atmosphere of Sacred Heart Parish School. It offers a rewarding career path for administrative professionals who are passionate about Catholic education and community engagement, making a tangible difference in the lives of students and families.
Job Requirements
- Active, practicing Roman Catholic preferred
- Respect and understanding of Catholic school philosophy
- Well developed people skills
- Ability to maintain confidentiality
- Strong computer skills including Excel, Word, RenWeb
- Strong communication skills
- Ability to work collaboratively
- Strong administrative skills including multitasking, prioritization and attention to detail
- Able to remain at computer workstation and access information via computer and telephone
- Mobility within office and to other locations
- Ability to occasionally lift and move up to 15 pounds
- Flexibility for evening and weekend work
Job Qualifications
- Active, practicing Roman Catholic preferred
- Respects and understands Catholic school philosophy
- Well developed people skills
- Ability to maintain confidentiality
- Strong computer skills including Excel, Word, RenWeb
- Strong communication skills
- Able to work collaboratively
- Strong administrative skills including multitasking, prioritization and attention to detail
Job Duties
- Provides receptionist services for the school to include answering telephone calls, retrieving messages, greeting visitors and handling parent and student requests including payments
- Provides clerical services to Principal, Teachers and Staff including making appointments, completing work orders for school events, recording absentees and tardys, finding substitutes when needed, and handling any special mailings or communications
- Update various school logs such as Pizza with the Principal, Substitute List, Photo/Media release, Textbook checkout, Volunteer Drivers Information, and Visitor/Volunteer check in/check out
- Maintain and keep student records up to date
- Maintenance and support of student database (RenWeb)
- Develop, maintain and update School Master Calendar as well as Principal Calendar
- Produce and email weekly newsletter to parents (Heart2Heart)
- Manage admissions process including receiving and pushing forward new applications, communicating with inquiries, sending transcripts, answering admission questions and processing changes in RenWeb
- Distribute mail and maintain postage and postage machine
- Assist with the Health Office
- Collect and issue receipts for any money collected from parents in the front office
- Give tours to incoming families
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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