School Receptionist (Part-Time) - St. Thomas, Wichita

Wichita, KS, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $14.00 - $18.50

Work Schedule

Fixed Shifts

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

supportive work environment

flexible schedule

Job Description

St. Thomas Aquinas Catholic School is a respected educational institution committed to providing a nurturing and enriching environment for students. Known for its strong dedication to academic excellence and community values, the school works to foster a supportive space where students, parents, and staff collaborate to achieve holistic educational experiences. St. Thomas Aquinas Catholic School prides itself on its commitment to upholding Catholic traditions while delivering a modern curriculum designed to empower students for future success. The school culture emphasizes respect, integrity, and service to others, creating an environment where young learners can thrive both academically and personally. As an integral part of the local community, the school regularly hosts events and activities that engage families and staff, strengthening bonds and bolstering a sense of belonging among all members.

The School Receptionist at St. Thomas Aquinas Catholic School serves an essential role within this vibrant community. This position operates on a part-time basis, specifically on Mondays, Wednesdays, and Fridays during the school session. The receptionist acts as the front-line contact for the school, facilitating communication between the school and its visitors, including students, parents, teachers, and other guests. This role is responsible for managing a variety of administrative and clerical duties that support the overall operation and smooth functioning of the school office.

Key responsibilities include preparing, copying, and distributing important notices, memoranda, and correspondence to inform school employees of activities and events. The receptionist assists in planning and scheduling school events such as orientations, field trips, open houses, sporting events, assemblies, and conferences, ensuring that these activities are coordinated efficiently and effectively. Additionally, this role manages the maintenance of essential documents, files, and records to ensure up-to-date references and compliance with school and district regulations. The receptionist also prepares purchase orders and helps maintain inventory supplies to support day-to-day school operations.

Further duties encompass answering incoming telephone calls, assisting visitors, and distributing mail. The receptionist evaluates situations as they arise and directs matters to the appropriate personnel for resolution when necessary. Responsibilities also include registering new students by completing required enrollment forms, obtaining transcripts, and updating computerized student records related to enrollment, transportation, attendance, and other vital information.

The ideal candidate will exhibit strong communication and organizational skills, possess the ability to maintain confidentiality, and demonstrate a high level of professionalism. Familiarity with standard office equipment and software such as word processing applications is essential. This role requires someone capable of multitasking in a fast-paced educational setting while providing friendly and effective assistance to all who contact the school office. Working at St. Thomas Aquinas Catholic School provides a meaningful opportunity to contribute to the educational journey of students while being part of a dedicated and faith-centered team.

Job Requirements

High school diploma or equivalent
Prior clerical experience preferred
Ability to operate standard office equipment
Proficiency with word processing software
Strong communication skills
Ability to maintain confidentiality
Ability to work with diverse populations
Ability to handle multiple tasks efficiently

Job Qualifications

High school diploma or equivalent
Prior successful clerical experience preferred
Effective writing and verbal communication skills
Ability to maintain confidentiality of information
Ability to work with a diverse group of individuals
Knowledge of standard office equipment and software applications
Ability to establish and maintain cooperative working relationships

Job Duties

Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences
Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office
Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability
Assist visitors to the office, including students, parents, substitutes teachers, and others
Answers telephone calls, and provide information and assistance to callers
Distribute incoming mail appropriately
sends outgoing mail
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals)
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction