Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k) Plan
Employee Discounts
Professional development opportunities
supportive work environment
Job Description
Montage International is a distinguished luxury hotel and resort management company known for its commitment to delivering exceptional guest experiences and cultivating a vibrant workplace culture. As a leader in the hospitality industry, Montage International operates a portfolio of world-class properties renowned for their impeccable service, sophisticated environments, and unique destinations. The company is fueled by a passionate team dedicated to realizing its vision through innovation, excellence, and genuine care for guests and employees alike.
At Montage International, the work culture centers around the philosophy of living one's passion every day. This ethos encourages employees to bring their unique talents and creativity to their roles, fostering a collaborative and dynamic environment. The organization values diversity, inclusion, and equal opportunity, welcoming applicants from all backgrounds and providing reasonable accommodations during the hiring process to support individuals with disabilities.
The Sales Coordinator, Events (Catering) position at Montage International offers an exciting opportunity to join an energized team within the luxury hospitality sector. The role is designed to provide strategic administrative support to the Events (Catering) Department, playing a crucial part in the seamless execution of events that reflect the company’s ideals of impeccable service and memorable experiences. This full-time position comes with a competitive pay rate of $25.00 per hour, excluding incentive pay such as commissions or gratuities, making it an attractive career prospect for detail-oriented professionals passionate about hospitality management.
As a Sales Coordinator, the individual will act as a vital business partner responsible for supporting the company’s goals, objectives, vision, mission, and values through effective administrative assistance. The duties include managing correspondences, preparing banquet event orders (BEOs), coordinating schedules, supporting time management on event execution projects, managing vendor relations, and facilitating communication between multiple operational teams including Banquets, Culinary, and Rooms. Meticulous attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment are essential qualities for success in this role.
The role also requires proactive support through coordinating site inspections, menu tastings, pre-consults, and all necessary preparations that ensure flawless event delivery. The Sales Coordinator shares responsibility for maintaining accurate files and records for each group event and assists clients with professional, prompt, and solution-oriented service, especially in the absence of a Meetings & Events Manager. A combination of administrative expertise and interpersonal skills is key to harmonizing the complex needs of event coordination and client satisfaction in a luxurious hotel setting.
Candidates who excel in this position are typically proficient with computer software essential to event management, including Microsoft Office, Salesforce (Delphi), and Opera Cloud. Strong time management and multitasking capabilities contribute significantly to meeting the dynamic demands of the role. Furthermore, possessing excellent communication skills in English—both written and spoken—is critical for liaising across departments and effectively resolving guest inquiries or complaints independently.
Montage International’s welcoming and inclusive environment extends beyond just its service excellence to embracing diversity within its workforce. As an Equal Employment Opportunity (EEO) employer, the company fosters a respectful, drug-free workplace and requires pre-employment substance abuse testing to maintain high standards of professionalism and safety. Joining Montage International as a Sales Coordinator provides a gateway to a rewarding career in luxury hospitality, where passion meets opportunity and individual contributions are valued in bringing magic to every guest’s experience.
At Montage International, the work culture centers around the philosophy of living one's passion every day. This ethos encourages employees to bring their unique talents and creativity to their roles, fostering a collaborative and dynamic environment. The organization values diversity, inclusion, and equal opportunity, welcoming applicants from all backgrounds and providing reasonable accommodations during the hiring process to support individuals with disabilities.
The Sales Coordinator, Events (Catering) position at Montage International offers an exciting opportunity to join an energized team within the luxury hospitality sector. The role is designed to provide strategic administrative support to the Events (Catering) Department, playing a crucial part in the seamless execution of events that reflect the company’s ideals of impeccable service and memorable experiences. This full-time position comes with a competitive pay rate of $25.00 per hour, excluding incentive pay such as commissions or gratuities, making it an attractive career prospect for detail-oriented professionals passionate about hospitality management.
As a Sales Coordinator, the individual will act as a vital business partner responsible for supporting the company’s goals, objectives, vision, mission, and values through effective administrative assistance. The duties include managing correspondences, preparing banquet event orders (BEOs), coordinating schedules, supporting time management on event execution projects, managing vendor relations, and facilitating communication between multiple operational teams including Banquets, Culinary, and Rooms. Meticulous attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment are essential qualities for success in this role.
The role also requires proactive support through coordinating site inspections, menu tastings, pre-consults, and all necessary preparations that ensure flawless event delivery. The Sales Coordinator shares responsibility for maintaining accurate files and records for each group event and assists clients with professional, prompt, and solution-oriented service, especially in the absence of a Meetings & Events Manager. A combination of administrative expertise and interpersonal skills is key to harmonizing the complex needs of event coordination and client satisfaction in a luxurious hotel setting.
Candidates who excel in this position are typically proficient with computer software essential to event management, including Microsoft Office, Salesforce (Delphi), and Opera Cloud. Strong time management and multitasking capabilities contribute significantly to meeting the dynamic demands of the role. Furthermore, possessing excellent communication skills in English—both written and spoken—is critical for liaising across departments and effectively resolving guest inquiries or complaints independently.
Montage International’s welcoming and inclusive environment extends beyond just its service excellence to embracing diversity within its workforce. As an Equal Employment Opportunity (EEO) employer, the company fosters a respectful, drug-free workplace and requires pre-employment substance abuse testing to maintain high standards of professionalism and safety. Joining Montage International as a Sales Coordinator provides a gateway to a rewarding career in luxury hospitality, where passion meets opportunity and individual contributions are valued in bringing magic to every guest’s experience.
Job Requirements
- Bachelor’s degree preferred
- minimum two years’ administrative experience in hospitality
- proficiency with Microsoft Office
- knowledge of Salesforce (Delphi) and Opera Cloud preferred
- strong multitasking and time management capabilities
- excellent verbal and written communication skills
- ability to manage billing accurately
- capacity to work under minimal supervision
- ability to handle guest complaints independently
- physical ability to perform office tasks including lifting up to 15 lbs
- legal eligibility to work in the United States
Job Qualifications
- Bachelor’s degree preferred
- two years’ administrative experience preferably in a luxury hotel or resort
- proficient with Microsoft Office, Salesforce (Delphi), and Opera Cloud preferred
- strong time management skills
- excellent communication and interpersonal skills
- basic math skills for billing
- ability to communicate clearly in English both written and spoken
- ability to resolve guest complaints independently
- ability to work independently with minimal supervision
Job Duties
- Provide general administrative support
- perform duties of other team coordinators when required
- support time management on execution of projects
- prepare written correspondence including reports, banquet event orders, group resumes, and schedule of events
- run and distribute daily, weekly, and monthly reports
- coordinate site inspections, menu tastings, pre-consultations, and internal communication with operational departments
- assist with creating purchase orders and vendor management
- manage event files including contract copies and turnover checklists
- create and assist with all in-house event requests and banquet event orders
- communicate effectively with banquets, culinary, rooms, and other operational teams to relay client needs and special requests
- assist clients in the absence of a meetings and events manager
- oversee office stationery levels and ordering
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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