Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Dental Insurance
Vision Insurance
Retirement Plan
Job Description
The WXXV Sales Assistant/Receptionist position is a vital role within the dynamic and growing broadcasting company WXXV. WXXV is a reputable media organization that delivers top-tier advertising solutions across broadcast and digital platforms. As an integral part of the Sales Department, WXXV is known for its high-performing sales team focused on maximizing revenue opportunities while providing excellent client service and seamless execution of advertising campaigns. The company champions a supportive, team-oriented work environment that values energy, attention to detail, and enthusiasm. This role is ideally suited for candidates eager to thrive in a busy, multi-faceted business and who seek to contribute meaningfully to the ongoing success of an expanding media outlet.
The Sales Assistant/Receptionist at WXXV is responsible for providing crucial administrative and clerical support to the Sales Department. This includes managing order entry, traffic coordination, accounting data input, and maintaining communication flow between clients, account executives, and internal teams. The position acts as the first point of contact for all station visitors and incoming communications, setting an inviting and professional tone for the company. Working within established sales protocols, this role requires a firm grasp of traffic policies and procedures to ensure the accuracy and timeliness of advertising schedules across multiple stations and digital platforms.
Beyond typical reception duties, the role demands multitasking across various administrative functions such as preparing sales materials, reports, forms, and presentations which are critical for campaign success and client satisfaction. Inventory monitoring and management also fall under this role’s responsibilities to maintain accurate availability for sales opportunities, helping drive revenue growth. The successful candidate will assist with the onboarding process for new advertisers, coordinate campaign execution, and support other departments as needed, contributing to a smooth operation across the entire station.
Overall, this role is ideal for individuals who possess strong organizational skills, proactive communication abilities, and a positive, team-driven mindset. Familiarity with computer programs such as Microsoft Office and specialized media software like WideOrbit is highly beneficial, although training is provided. Previous experience in sales support, administrative roles, or media-related environments is a plus but not mandatory. The WXXV Sales Assistant/Receptionist plays a fundamental part in the efficiency of the sales process, helping the company maintain high standards of service and operational success in a competitive broadcasting industry.
The Sales Assistant/Receptionist at WXXV is responsible for providing crucial administrative and clerical support to the Sales Department. This includes managing order entry, traffic coordination, accounting data input, and maintaining communication flow between clients, account executives, and internal teams. The position acts as the first point of contact for all station visitors and incoming communications, setting an inviting and professional tone for the company. Working within established sales protocols, this role requires a firm grasp of traffic policies and procedures to ensure the accuracy and timeliness of advertising schedules across multiple stations and digital platforms.
Beyond typical reception duties, the role demands multitasking across various administrative functions such as preparing sales materials, reports, forms, and presentations which are critical for campaign success and client satisfaction. Inventory monitoring and management also fall under this role’s responsibilities to maintain accurate availability for sales opportunities, helping drive revenue growth. The successful candidate will assist with the onboarding process for new advertisers, coordinate campaign execution, and support other departments as needed, contributing to a smooth operation across the entire station.
Overall, this role is ideal for individuals who possess strong organizational skills, proactive communication abilities, and a positive, team-driven mindset. Familiarity with computer programs such as Microsoft Office and specialized media software like WideOrbit is highly beneficial, although training is provided. Previous experience in sales support, administrative roles, or media-related environments is a plus but not mandatory. The WXXV Sales Assistant/Receptionist plays a fundamental part in the efficiency of the sales process, helping the company maintain high standards of service and operational success in a competitive broadcasting industry.
Job Requirements
- high school diploma or equivalent required
- strong communication skills, both written and verbal
- highly organized with strong attention to detail and ability to manage multiple tasks
- positive attitude and ability to thrive in a fast-paced, team-oriented environment
- proficiency with computers, including Microsoft Office and general office equipment
- ability to quickly learn new systems (experience with WideOrbit is a plus)
- prior experience in administrative support, sales support, or media preferred but not required
- we utilize DMV and criminal background checks as a condition of employment
Job Qualifications
- high school diploma or equivalent
- strong communication skills, both written and verbal
- highly organized with strong attention to detail and ability to manage multiple tasks
- positive attitude and ability to thrive in a fast-paced, team-oriented environment
- proficiency with computers, including Microsoft Office and general office equipment
- ability to quickly learn new systems (experience with WideOrbit is a plus)
- prior experience in administrative support, sales support, or media preferred but not required
Job Duties
- perform all clerical and administrative functions in support of the sales department
- maintain a working knowledge of current traffic policies, practices, and procedures
- enter and manage order, traffic, and accounting data using WideOrbit and other systems
- assist in the coordination and execution of advertising schedules across multiple stations and platforms
- correspond with clients, account executives, and internal teams to answer inquiries and resolve account issues
- prepare sales materials, forms, reports, and presentations as needed
- monitor inventory and assist in maintaining accurate availability for sales opportunities
- maintain organized files and business records for accounts and campaigns
- support the onboarding and execution process for new advertisers
- perform other administrative and operational tasks as assigned
- provide support across departments as needed to ensure overall station success
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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