Job Overview
Compensation
Hourly
Exact $27.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k) retirement plan
Employee Discounts
Professional development opportunities
flexible scheduling
Job Description
El Encanto is a premier luxury hotel known for its exceptional hospitality and exquisite event spaces. Nestled in a picturesque location, the hotel offers a blend of elegance, comfort, and personalized service that makes every guest experience memorable. As a distinguished hospitality establishment, El Encanto specializes in hosting weddings, corporate meetings, social gatherings, and special celebrations with a commitment to excellence and attention to detail. The hotel prides itself on creating unique and flawless events that reflect the clients' vision and surpass their expectations.
The Sales & Events Coordinator at El Encanto plays a crucial role within the Group Sales and Catering & Events department by delivering seamless administrative, organizational, and operational support. This full-time hourly position, offering a competitive wage of $27.00 per hour, is ideal for individuals passionate about luxury hospitality and event planning. The Coordinator serves as the key liaison between clients and the hotel's internal departments, ensuring that every detail from initial booking through event completion is meticulously managed.
This role involves comprehensive involvement in the planning and execution of weddings, social events, corporate meetings, and other special occasions hosted at the hotel. The Coordinator supports clients by responding to inquiries, confirming event details, preparing proposals and contracts, and organizing banquet event orders, menus, and diagrams. Essential duties include coordinating site inspections, planning meetings, and tastings, as well as assisting with event billing and post-event follow-up. The Coordinator also plays a pivotal role in maintaining accurate documentation and communication flow across departments such as Culinary, Banquets, Front Office, Housekeeping, Engineering, and Security to guarantee flawless event delivery.
El Encanto values service excellence and fosters a collaborative environment where teamwork and attention to detail are paramount. The Sales & Events Coordinator is expected to exemplify professionalism, demonstrate a proactive problem-solving approach, and maintain flexibility to support events during evenings, weekends, and holidays. This position offers a dynamic and rewarding career opportunity within a luxury hospitality setting where dedication to superior service and client satisfaction are at the forefront. Candidates can expect to grow their skills in event coordination, client relations, and operational management while contributing to truly memorable guest experiences.
The Sales & Events Coordinator at El Encanto plays a crucial role within the Group Sales and Catering & Events department by delivering seamless administrative, organizational, and operational support. This full-time hourly position, offering a competitive wage of $27.00 per hour, is ideal for individuals passionate about luxury hospitality and event planning. The Coordinator serves as the key liaison between clients and the hotel's internal departments, ensuring that every detail from initial booking through event completion is meticulously managed.
This role involves comprehensive involvement in the planning and execution of weddings, social events, corporate meetings, and other special occasions hosted at the hotel. The Coordinator supports clients by responding to inquiries, confirming event details, preparing proposals and contracts, and organizing banquet event orders, menus, and diagrams. Essential duties include coordinating site inspections, planning meetings, and tastings, as well as assisting with event billing and post-event follow-up. The Coordinator also plays a pivotal role in maintaining accurate documentation and communication flow across departments such as Culinary, Banquets, Front Office, Housekeeping, Engineering, and Security to guarantee flawless event delivery.
El Encanto values service excellence and fosters a collaborative environment where teamwork and attention to detail are paramount. The Sales & Events Coordinator is expected to exemplify professionalism, demonstrate a proactive problem-solving approach, and maintain flexibility to support events during evenings, weekends, and holidays. This position offers a dynamic and rewarding career opportunity within a luxury hospitality setting where dedication to superior service and client satisfaction are at the forefront. Candidates can expect to grow their skills in event coordination, client relations, and operational management while contributing to truly memorable guest experiences.
Job Requirements
- High school diploma or equivalent
- Previous experience in event coordination or related hospitality role
- Proficiency with Microsoft Office Suite
- Strong communication skills
- Ability to coordinate multiple projects simultaneously
- Customer service orientation
- Flexibility to work non-standard hours
- Ability to maintain organized records
- Familiarity with banquet event order documentation
Job Qualifications
- Experience in event coordination or hospitality management
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in hotel management systems such as Delphi
- Ability to work flexible hours including evenings, weekends, and holidays
- Attention to detail and problem-solving skills
- Professionalism and a client-focused approach
Job Duties
- Support the planning and coordination of weddings, meetings, corporate events, social gatherings, and special events throughout the property
- Serve as a primary administrative contact for clients by responding to inquiries, confirming event details, and coordinating event logistics
- Assist with preparing proposals, contracts, banquet event orders (BEOs), diagrams, menus, and event correspondence
- Coordinate client site inspections, planning meetings, menu tastings, and pre-conference meetings
- Host site inspections when needed
- Maintain regular communication with clients to ensure expectations are clearly understood and executed
- Assist with event billing preparation, deposits, final guarantees, and post-event follow-up
Job Location
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