Sales Administrator

Aurora, CO, USA|

Job Overview

Compensation

Hourly

Exact $24.00

Benefits

Work-life balance

competitive salary

bonus

Medical insurance

Dental Insurance

Vision Insurance

Flexible spending account

Paid holidays

Personal time off

Social responsibility time

Tuition Reimbursement

Employee assistance program

Life insurance

Disability insurance

employee wellness program

401(k) retirement plan

Job Description

MobilityWorks is a leading provider dedicated to serving the disabled community by offering wheelchair-accessible vehicles including minivans, full-size vans with lifts, and commercial fleet vehicles. Their core mission is to enhance the mobility, independence, and personal freedom of wheelchair users, enabling them to lead more active and fulfilling lives. As a specialized and compassionate company, MobilityWorks is committed to making a positive difference in the lives of people with disabilities by providing customized transportation solutions and exceptional customer service. Founded on strong values and a dedication to accessibility, MobilityWorks is recognized for its inclusive work culture and community support.

The Sales Administrator position at MobilityWorks is an exciting opportunity to become a key part of a team that supports all store departments including sales, marketing, service, and rental operations. This role demands a dynamic, outgoing, and energetic individual who thrives in a fast-paced environment while maintaining accuracy and efficiency. The position is designed for those who value work-life balance, with regular business hours (8 AM to 5 PM, Monday through Friday) and no late nights or weekend commitments, allowing employees to spend quality time with their families or pursue personal interests.

As a Sales Administrator, you will play a crucial multi-functional role ensuring seamless coordination among various teams and providing essential administrative support. You will be responsible for assisting sales and service teams with documentation, preparing vehicle delivery paperwork including DMV-required titling and registration forms, managing inventory and vehicle photos, and supporting customer service follow-ups. Additionally, you will handle accounting duties such as account reconciliation, daily deposits, collections, and expense reports. Your responsibilities extend to managing vendor relationships, representing the company at tradeshows and trainings, and overseeing the vehicle rental department, including training clients on adaptive equipment and processing rental contracts.

This comprehensive role offers opportunities for growth and leadership, requiring strong organizational skills, multitasking ability, and excellent interpersonal communication. Candidates who possess experience in office management and are comfortable working independently with minimal supervision will excel in this position. MobilityWorks values team members’ contributions and fosters an inclusive environment where each employee's efforts matter. Employees are offered competitive salaries with bonuses, comprehensive benefits, and a supportive workplace that embraces diversity and encourages military veterans to apply.

Joining MobilityWorks as a Sales Administrator means becoming a part of a mission-driven organization that makes a real impact on individuals' lives by promoting independence and accessibility. The company invests in its team through employer-paid tuition reimbursement programs, wellness initiatives, and retirement plans, making it an ideal place for professionals seeking a meaningful and rewarding career in a community-centered atmosphere.

Job Requirements

High school diploma or GED required
Bachelor’s degree preferred
Five years of office management experience
Ability to work independently and multitask
Excellent organizational and leadership skills
Strong verbal, written, and interpersonal communication skills
Experience with minimal supervision

Job Qualifications

High school diploma or GED required
Bachelor’s degree preferred
Five years of office management experience
Strong organizational and leadership skills
Excellent verbal, written, and interpersonal communication skills
Experience working independently with minimal supervision
Ability to multitask and manage multiple responsibilities effectively
Familiarity with DMV paperwork and vehicle registration processes
Proficient with computer and office software applications

Job Duties

Assist the Sales and Service teams with required documentation
Prepare vehicle delivery paperwork including DMV-required titling and registration documentation
Take and upload vehicle photos to SalesForce
Track inventory on new and used vehicles
Follow up on customer service ROs including payment and WIP
Assist General Manager with dealership forecasting and budgeting
Manage the title process and report title status in MobilityForce
Process vehicle and warranty registrations
Respond to BDC leads and distribute to sales team
Provide backup to sales as needed
Be accessible for BDC sales calls and appointments on nights and weekends
Submit manufacturer incentives and rebates for sales team
Obtain finance paperwork and complete RSA and ESC contracts
Manage accounts receivable including daily deposits, account reconciliation, collection calls, and paperwork submissions
Handle monthly petty cash reconciliation, credit card statements, gas logs, expense reports, and check requests
Manage vendor, customer, and supplier relationships
Travel to represent company at tradeshows, store openings, and vendor trainings
Manage vehicle rental department including scheduling rentals, training rental clients, preparing contracts, invoicing, and filing paperwork
Maintain knowledge of products and services
Answer customer questions on vans and mobility equipment in absence of management
Adhere to company policies, OSHA, and safety regulations