Salem, OR - Metro Administrator

Salem, OR, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Remote work option

Job Description

Young Life is a prominent Christian ministry organization dedicated to evangelism and discipleship, particularly focusing on mentoring and guiding youth in their spiritual journey. Established with a mission deeply rooted in Christian values, Young Life operates across various regions, supporting local communities by facilitating youth programs, camps, fundraising, and extensive volunteer engagement. The organization values an inclusive team that shares a unified mission of proclaiming the gospel of Jesus Christ and living out the tenets of Christian faith in all professional and personal interactions. As a faith-based non-profit entity, Young Life emphasizes servant leadership and encourages all its staff and... Show More

Job Requirements

BA or BS preferred with at least three years as an administrative assistant with a large company or large church/ministry involving office management, public contact, research and writing experience
ongoing education encouraged
three to five years previous administrative assistant experience preferred
knowledgeable on office management and supervisory techniques
proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
ability to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life staff and the public
good grammar skills and strong written and verbal communication skills
ability to maintain confidentiality
basic accounting skills
detail oriented multi-tasking ability
proven relational skills with both kids and adults
initiative with developing processes/systems around events, data organization and maintenance

Job Qualifications

BA or BS preferred with at least three years as an administrative assistant with a large company or large church/ministry involving office management, public contact, research and writing experience
ongoing education encouraged
three to five years previous administrative assistant experience preferred
knowledgeable on office management and supervisory techniques
proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
ability to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life staff and the public
good grammar skills and strong written and verbal communication skills
ability to maintain confidentiality
basic accounting skills
detail oriented multi-tasking ability
proven relational skills with both kids and adults
initiative with developing processes/systems around events, data organization and maintenance

Job Duties

Answer correspondence, do filing and prepare mailings
answer phones
respond to voicemail, e-mail and phone calls in a timely and professional manner
communicate new mission policies and procedures to area staff in a timely and professional manner
send prayer e-mails and monthly updates
analyze and interpret policies and guidelines set by the metro director and/or the administrative offices of the Service Center and resolve problems and questions in the absence of the metro director
interact with all metro staff, area administrators, area office assistants, area directors, area committee, volunteer team leaders and area leaders
assist metro director with workload
process and track donations
maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date
manage monthly expenses and budgets, including FDT, metro and staff expense reports
provide personnel support for metro staff, including Human Resources and personnel action requests
coordinate metro fundraising events and other metro events
provide camping administration
maintain, organize and facilitate monthly deadlines set by regional office and Service Center
verify metro statistics electronically via the Growth Planning Software (GPS) system
facilitate paperwork to open and close area ministries across the metro area
manage and execute area transfers
serve as a liaison between the staff and Service Center, explaining policy and forms and more
manage the administration of mSite and other social media, including Facebook, Twitter and more
manage the administration of Emma eNewsletter to include campaigns, audience lists and response tracking
accounting
pay bills, submit purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month
maintain contact databases including updating area donor database on a regular basis, sending quarterly donor reminders and lapsed donor communications, entering club card data into kid database, updating parent database, maintaining newsletter recipient list, creating and maintaining banquet invitation list, updating contacts in address book including Gmail, Yahoo, Outlook and more, updating e-mail distribution lists for staff, club kids, campaigners, committee, leaders and prayer partners
coordinate area meetings including area staff meetings, area leadership meetings and area committee meetings
track participation, payments, health forms and fundraising earnings for camp
send letters to parents about camp sign-ups, itineraries and health forms
responsible for fundraiser marketing
construct and distribute camp brochures
communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins
create banquet invitations, sponsor packet, table host packet, banquet program and donor cards
track guest list, table sponsors, RSVP list and donations received from banquet
coordinate with table hosts about their invitation lists
mail invitations
send thank you notes to banquet donors
track table sponsors
provide training support to metro director, area administrators, area office assistants, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration
contact and public relations work
assist with additional work from area and metro staff

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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