Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Remote work option
Job Description
Young Life is a prominent Christian ministry organization dedicated to evangelism and discipleship, particularly focusing on mentoring and guiding youth in their spiritual journey. Established with a mission deeply rooted in Christian values, Young Life operates across various regions, supporting local communities by facilitating youth programs, camps, fundraising, and extensive volunteer engagement. The organization values an inclusive team that shares a unified mission of proclaiming the gospel of Jesus Christ and living out the tenets of Christian faith in all professional and personal interactions. As a faith-based non-profit entity, Young Life emphasizes servant leadership and encourages all its staff and volunteers to function as ministers supporting its evangelical purpose. Employees are required to sign a Statement of Faith affirming their belief in Jesus Christ and aligning their service with the organization's spiritual mission and policies.
The role of a Metro Administrator at Young Life is a pivotal position designed to enhance the operational efficiency and communication among metro and area offices. This administrative role acts as a critical liaison between the metro director and various area offices, ensuring that the dissemination of mission policies and procedural updates happens seamlessly and consistently. The Metro Administrator supports the metro director in managing day-to-day administrative tasks while facilitating communication and organization across multiple teams. Key responsibilities include managing correspondence, overseeing database maintenance, tracking donations and expenses, providing personnel support, and organizing fundraising and other metro events.
This position demands strong organizational skills, attention to detail, and the ability to manage concurrent tasks amidst constant interruptions effectively. The Metro Administrator is instrumental in creating and maintaining contact databases, updating social media platforms, producing newsletters, and coordinating area meetings and camp-related activities. Proficiency in office management software such as Microsoft Office Suite is essential to success in this role, alongside excellent written and verbal communication skills. The role also requires collaboration with diverse stakeholders within the metro area, including staff, volunteers, committee members, and public contacts, ensuring alignment with the organization's operational and spiritual goals.
The work environment is primarily office-based with opportunities for remote work depending on the candidate’s location and suitability. Education qualifications preferred for this role include a BA or BS degree, complemented by at least three years of administrative assistant experience within a large company, church, or ministry setting. Candidates are expected to demonstrate knowledge of office management and supervisory techniques and have the desire for ongoing professional development. The position offers a unique opportunity to contribute meaningfully to a faith-driven organization that values community engagement, spiritual growth, and organizational excellence. Embracing this role means becoming an integral part of a ministry dedicated to making a positive impact on youth and the broader community through effective administration and heartfelt service.
The role of a Metro Administrator at Young Life is a pivotal position designed to enhance the operational efficiency and communication among metro and area offices. This administrative role acts as a critical liaison between the metro director and various area offices, ensuring that the dissemination of mission policies and procedural updates happens seamlessly and consistently. The Metro Administrator supports the metro director in managing day-to-day administrative tasks while facilitating communication and organization across multiple teams. Key responsibilities include managing correspondence, overseeing database maintenance, tracking donations and expenses, providing personnel support, and organizing fundraising and other metro events.
This position demands strong organizational skills, attention to detail, and the ability to manage concurrent tasks amidst constant interruptions effectively. The Metro Administrator is instrumental in creating and maintaining contact databases, updating social media platforms, producing newsletters, and coordinating area meetings and camp-related activities. Proficiency in office management software such as Microsoft Office Suite is essential to success in this role, alongside excellent written and verbal communication skills. The role also requires collaboration with diverse stakeholders within the metro area, including staff, volunteers, committee members, and public contacts, ensuring alignment with the organization's operational and spiritual goals.
The work environment is primarily office-based with opportunities for remote work depending on the candidate’s location and suitability. Education qualifications preferred for this role include a BA or BS degree, complemented by at least three years of administrative assistant experience within a large company, church, or ministry setting. Candidates are expected to demonstrate knowledge of office management and supervisory techniques and have the desire for ongoing professional development. The position offers a unique opportunity to contribute meaningfully to a faith-driven organization that values community engagement, spiritual growth, and organizational excellence. Embracing this role means becoming an integral part of a ministry dedicated to making a positive impact on youth and the broader community through effective administration and heartfelt service.
Job Requirements
- BA or BS preferred with at least three years as an administrative assistant with a large company or large church/ministry involving office management, public contact, research and writing experience
- ongoing education encouraged
- three to five years previous administrative assistant experience preferred
- knowledgeable on office management and supervisory techniques
- proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
- strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
- ability to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life staff and the public
- good grammar skills and strong written and verbal communication skills
- ability to maintain confidentiality
- basic accounting skills
- detail oriented multi-tasking ability
- proven relational skills with both kids and adults
- initiative with developing processes/systems around events, data organization and maintenance
Job Qualifications
- BA or BS preferred with at least three years as an administrative assistant with a large company or large church/ministry involving office management, public contact, research and writing experience
- ongoing education encouraged
- three to five years previous administrative assistant experience preferred
- knowledgeable on office management and supervisory techniques
- proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
- strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
- ability to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life staff and the public
- good grammar skills and strong written and verbal communication skills
- ability to maintain confidentiality
- basic accounting skills
- detail oriented multi-tasking ability
- proven relational skills with both kids and adults
- initiative with developing processes/systems around events, data organization and maintenance
Job Duties
- Answer correspondence, do filing and prepare mailings
- answer phones
- respond to voicemail, e-mail and phone calls in a timely and professional manner
- communicate new mission policies and procedures to area staff in a timely and professional manner
- send prayer e-mails and monthly updates
- analyze and interpret policies and guidelines set by the metro director and/or the administrative offices of the Service Center and resolve problems and questions in the absence of the metro director
- interact with all metro staff, area administrators, area office assistants, area directors, area committee, volunteer team leaders and area leaders
- assist metro director with workload
- process and track donations
- maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date
- manage monthly expenses and budgets, including FDT, metro and staff expense reports
- provide personnel support for metro staff, including Human Resources and personnel action requests
- coordinate metro fundraising events and other metro events
- provide camping administration
- maintain, organize and facilitate monthly deadlines set by regional office and Service Center
- verify metro statistics electronically via the Growth Planning Software (GPS) system
- facilitate paperwork to open and close area ministries across the metro area
- manage and execute area transfers
- serve as a liaison between the staff and Service Center, explaining policy and forms and more
- manage the administration of mSite and other social media, including Facebook, Twitter and more
- manage the administration of Emma eNewsletter to include campaigns, audience lists and response tracking
- accounting
- pay bills, submit purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month
- maintain contact databases including updating area donor database on a regular basis, sending quarterly donor reminders and lapsed donor communications, entering club card data into kid database, updating parent database, maintaining newsletter recipient list, creating and maintaining banquet invitation list, updating contacts in address book including Gmail, Yahoo, Outlook and more, updating e-mail distribution lists for staff, club kids, campaigners, committee, leaders and prayer partners
- coordinate area meetings including area staff meetings, area leadership meetings and area committee meetings
- track participation, payments, health forms and fundraising earnings for camp
- send letters to parents about camp sign-ups, itineraries and health forms
- responsible for fundraiser marketing
- construct and distribute camp brochures
- communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins
- create banquet invitations, sponsor packet, table host packet, banquet program and donor cards
- track guest list, table sponsors, RSVP list and donations received from banquet
- coordinate with table hosts about their invitation lists
- mail invitations
- send thank you notes to banquet donors
- track table sponsors
- provide training support to metro director, area administrators, area office assistants, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration
- contact and public relations work
- assist with additional work from area and metro staff
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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