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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
travel allowance
Professional Development
Retirement Plan
performance bonuses
Flexible working hours
Job Description
Our company is a dynamic and established organization dedicated to delivering exceptional event experiences for a diverse range of corporate clients. We specialize in planning and executing a variety of events such as user conferences, sales kickoffs, roadshows, incentives, and other corporate events, providing tailored solutions to meet client objectives. With a strong commitment to excellence, creativity, and precision, our team works collaboratively to ensure that every event is executed flawlessly from conception through to completion. We prioritize client satisfaction, innovative event design, and comprehensive logistics management to create memorable, impactful, and smoothly running events that exceed expectations.
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Job Requirements
- Four-year college degree or related work experience
- Minimum 2-5 years of experience in event management, meeting planning or hospitality
- 1-2 years of experience with direct client management
- Ability to travel up to 50 percent
- Strong communication skills
- Proficiency in project management and budgeting
- Capability to manage vendor relationships and contract negotiations
Job Qualifications
- Four-year college degree or related work experience
- Minimum 2-5 years of experience in event management, meeting planning or hospitality
- 1-2 years of experience with direct client management
- Excellent communication and interpersonal skills
- Strong organizational and multitasking skills
- Proficient with event management software and tools
- Ability to work under pressure and meet deadlines
Job Duties
- Assume total responsibility and ownership in leading the planning and execution of all assigned events
- Coordinate event management across all Departments including Registration, Platform, Sponsorship, IS, Air, and Finance
- Manage event budget, invoicing, schedules of payments and cost savings report
- Oversee overall program agenda ensuring communication across all internal and external teams
- Oversee and manage event project plan/timeline
- Lead and participate in client and internal meetings including regular status meetings, pre-program walkthroughs, onsite meetings, and post-program debriefs
- Drive client and internal team deliverables to meet timeline milestones
- Manage all aspects of venue coordination including meeting space allocation, meeting room set-up, diagrams, food and beverage, electrical, internet
- Manage DMC and outside vendors including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation
- Coordinate content, graphic development and production of all program collateral and signage
- Develop budgets, coordinate itineraries, and lead site inspections
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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