Regional Events Coordinator

South Miami, FL, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Benefits

Hybrid working arrangement

Professional development opportunities

Health Insurance

Paid Time Off

collaborative work environment

Employee assistance program

flexible schedule

Job Description

Nord Anglia Education is a leading provider of premium international education, operating a global family of premium schools in 30 countries across Asia, Europe, the Middle East, and the Americas. The company is renowned for delivering world-class education and fostering a culture of excellence, innovation, and community engagement. Focused on cultivating global citizens prepared for a rapidly changing world, Nord Anglia Education cherishes a purpose-led approach, emphasizing student development, outstanding teaching, and holistic learning experiences. Their schools are often located in vibrant international hubs, blending diverse cultural experiences with rigorous academic standards, making them a distinguished choice for families seeking top-tier education.

The Regional Events Coordinator role is a pivotal position within Nord Anglia Education’s Regional Office in the Americas, based in Miami, Florida, and offers a hybrid working arrangement. This employment opportunity focuses on supporting the successful planning and execution of Nord Anglia Regional Events, emphasizing travel, logistics, communication, and operations management. The Coordinator will be responsible for orchestrating complex logistical operations including travel arrangements for participants and chaperones, ensuring alignment with event itineraries and budgetary goals, and maintaining smooth communications across various stakeholders, including school leads, parents, and vendors.

This role is critical to the flawless delivery of events that connect multiple schools throughout the Americas region, providing opportunities for community building, educational collaboration, and student enrichment. The Coordinator will act as a bridge between different internal teams and external partners, ensuring that each event runs smoothly from start to finish, with well-maintained timelines and contingency plans to handle travel disruptions or other challenges.

In addition to logistics, the Regional Events Coordinator will develop and nurture strong relationships with airlines, transportation providers, suppliers, and various vendors to secure the necessary event services. They will also conduct post-event evaluations to assess operational success, gather feedback from attendees, and contribute recommendations for continuous improvement.

The ideal candidate will possess a bachelor’s degree in Event or Project Management, Business, Travel, Hospitality, or a related field, combined with proven experience of at least three years in event logistics, trip and travel planning, or hospitality operations. Exceptional organizational, interpersonal, and communication skills are essential, alongside the ability to work independently while contributing collaboratively to broader projects. Proficiency in event management software and Microsoft Office suite, along with creative problem-solving skills, are highly valued. Flexibility to work outside standard hours including evenings, weekends, and holidays is also required to accommodate event schedules.

This position suits candidates passionate about working in a purpose-driven sector and comfortable in dynamic environments requiring multitasking and proactive engagement. Multilingual abilities are a plus, reflecting the global nature of Nord Anglia Education’s community and the diverse participants involved in regional events. Overall, the role offers an exciting opportunity to contribute to impactful educational experiences while developing a robust network within a prestigious international education company.

Job Requirements

Bachelor's degree in event or project management, business, travel, hospitality, or related field
Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations
Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs
Ability to contribute to a range of projects running simultaneously, maintaining high standards
Highly developed inter-personal skills and a collaborative approach to work
Ability to work independently, displaying initiative and creativity
Well-developed written and oral communication skills
Able to prioritise, meet targets within deadlines and surpass expectations
Strong team player able to put the team’s needs above one’s own when required to do so
Effective and productive in a home-working environment
Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities
Results orientated with the ability to consistently map efforts against identified KPIs
You’d like to work in a purpose-led sector
Proficiency in event management software and tools, as well as Microsoft Office suite
Creative problem-solving abilities and a proactive approach to overcoming challenges
Flexibility to work evenings, weekends, and holidays, as required by event schedules
Multilingual a plus

Job Qualifications

Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field
Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips
Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs
Highly developed inter-personal skills and a collaborative approach to work
Well-developed written and oral communication skills
Proficiency in event management software and tools, as well as Microsoft Office suite
Creative problem-solving abilities and a proactive approach to overcoming challenges
Results orientated with the ability to consistently map efforts against identified KPIs

Job Duties

Develop excellent relationships with all key stakeholders internal and external
Coordinate and support travel logistics and operational delivery of regional events
Book and manage participant and chaperone flights
Align bookings with event itinerary and requirements as well as budgetary goals
Communicate travel itineraries to manager for timely inclusion in collaboration folders
Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow-ups
Maintain accurate travel trackers, confirmations, checklists for the team, schools, and vendors
Monitor all flights and legs of travel
proactively alerting issues and communicate to manager for any itinerary adjustments
Respond to travel delays, itinerary changes, and/or cancellations, helping to identify and implement effective solutions while providing support to school travelers
Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks
Facilitate clear and consistent communication with schools, parents, and other key stakeholders
Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals
Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners
Conduct post-event evaluations to review travel operations, event execution, and stakeholder experience
Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events
Support the team in identifying efficiencies to continuously improve travel and operational processes