Regional Administrative Coordinator ("Coordinador Administrativo Regional")

The hiring company is a hospitality management firm operating multiple hotel properties across Utah, specializing in providing exceptional guest experiences and operational excellence. This company emphasizes professional growth, efficient hotel operations, and fostering a collaborative and supportive work environment within the hospitality sector. As part of their commitment to excellence, they are searching for a skilled Administrative and Operational Support professional to join their Regional Leadership Team and assist the Vice President of Hotel Operations in overseeing the smooth functioning of four hotel properties within the region.

This administrative position is essential in providing comprehensive support to senior leadership. The role involves managing complex executive calendars, coordinating meetings, handling travel arrangements, and preparing detailed executive reports and presentations. The administrative professional will also be responsible for facilitating communication between the regional leadership and individual hotel teams, coordinating special projects, and supporting various cross-functional initiatives including human resources and finance. This role is vital in ensuring a well-organized, professional operational structure within the hospitality environment.

The position requires exceptional organizational abilities, professionalism, and discretion, especially in handling confidential human resources, financial, and operational data. It demands a high level of multitasking within a fast-paced work environment that involves interaction with multiple stakeholders including guests, vendors, and staff. Another key responsibility includes maintaining and updating corporate documentation, such as organizational charts, standard operating procedures (SOPs), and leadership directories, making sure information flow is seamless and precise.

Moreover, the administrative support specialist will assist with human resources functions such as maintaining personnel files, managing time and attendance records, supporting recruitment and onboarding processes, and tracking employee milestones like performance reviews and anniversaries. This enhances the operational efficiency and staff satisfaction across all managed hotels while reinforcing a positive work culture.

Additionally, the candidate will lend support in operational and financial areas by helping process vendor invoices, purchasing requests, and generating essential reports needed for budget management. The role also involves helping develop and maintain filing systems and administrative records critical for day-to-day hotel operations.

Excellent communication and customer service skills are vital for this position. The administrative professional will engage with multiple departments ensuring open and effective communication channels and providing superior service to guests, clients, vendors, and employees alike. This is a role where attention to detail, strong interpersonal skills, and the ability to work independently are indispensable.

Opportunities for occasional travel may be required, and a valid driver’s license is necessary. The ideal candidate should be proficient in computer applications including MS Office Suite, guest service software, and other hospitality-related management systems. They must be detail oriented, capable of handling sensitive data securely, and able to manage priorities under pressure. This position offers an invaluable opportunity for a motivated individual seeking to develop a career within hospitality administration and operations, working closely with a dynamic regional leadership team dedicated to hotel success and guest satisfaction.