Receptionist/Office Coordinator

Louisville, KY, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Fixed Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee assistance program

Professional development opportunities

Flexible work schedule

Job Description

Packsize is a pioneering company at the forefront of transforming the packaging industry worldwide. By innovating technology, designing tailored solutions, and automating packaging processes, Packsize revolutionizes how businesses and their customers use and experience packaging. The company is committed to delivering precisely what is needed for their customers, their customers' customers, their employees, and the environment. With a focus on sustainability and efficiency, Packsize stands as a model in the packaging sector, consistently pushing boundaries to meet modern demands.

This Receptionist and Office Coordinator role at Packsize is a vital position in ensuring a seamless and welcoming office environment. The individual in this role will serve as the company's first point of contact, greeting visitors with warmth and professionalism, managing front desk operations, and supporting administrative duties across multiple departments. This position also involves coordinating office activities to facilitate smooth daily operations, including scheduling meetings, handling communications, and managing office supplies. The role requires excellent organizational skills, strong interpersonal abilities, and proficiency in office software tools. The schedule for this part-time role is from 11 AM to 5 PM, providing a focused window for daily responsibilities that keep the office functional and inviting.

In this position, the Receptionist and Office Coordinator will manage incoming and outgoing communications such as phone calls, mail, and packages, ensuring proper distribution and handling. They will also maintain a tidy and organized reception area, represent the company’s professionalism, and assist in event planning and execution. Office equipment upkeep and facility coordination fall under their scope, tying in with liaising with building management and vendors to address maintenance and service needs. With an emphasis on multitasking and maintaining a pleasant work environment, this role contributes significantly to the company's operational efficiency and positive workplace culture. Packsize values diversity and inclusion, encouraging individuals from various backgrounds to apply, and is dedicated to providing reasonable accommodations within their hiring process.

Job Requirements

High school diploma or equivalent
Additional certification in office administration or related field is a plus
Proven experience in a similar role, preferably in a corporate or office environment
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Proficiency in Google tools, Microsoft Office Suite, and other office software
Ability to work independently and as part of a team
Attention to detail and accuracy

Job Qualifications

High school diploma or equivalent
Proven experience in a similar role, preferably in a corporate or office environment
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent communication and interpersonal skills, with a customer service-oriented approach
Proficiency in Google tools (Gmail, calendars, Docs, Sheets, etc.), Microsoft Office Suite (Word and Excel), and other office software
Ability to work independently with minimal supervision and as part of a team
Attention to detail and accuracy in completing tasks

Job Duties

Serve as the first point of contact for visitors, greeting guests warmly, facilitating signing in, issuing visitor badges, orientation and directing them to appropriate personnel or meeting rooms
Answer and direct incoming phone calls in a professional and courteous manner
Manage incoming and outgoing mail and packages, including sorting, distributing, and shipping
Maintain the reception area and ensure it is clean, organized, and presentable at all times
Provide administrative support to various departments, including scheduling meetings, managing calendars, making travel arrangements, and expense reports as needed
Assist with data entry, filing, report updates, and document preparation as needed
Coordinate office and kitchen supplies inventory and place orders as needed
Assist with organizing company events, meetings, and conferences
Assist with special projects and other duties as assigned by management
Coordinate office activities and ensure office operations run smoothly
Daily facility support, including basic straightening of the kitchen area, coffee machine, refrigerator stocking, etc
Oversee office equipment maintenance and repairs, including printers, copiers, and fax machines
Liaise with the facility manager, building management and vendors for facility-related issues, such as maintenance, repairs, and janitorial services
Assist with office relocations, seating assignments, signage and space planning activities as needed
Implement and maintain office policies and procedures to ensure compliance with company standards