Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Job Description
This job opening is with a forward-thinking administration department that values efficiency, organization, and exceptional service. The company, operating within a structured and professional office environment, is dedicated to providing a welcoming and supportive atmosphere for both visitors and employees. The team prides itself on maintaining smooth office operations and fostering a collaborative workplace culture that encourages growth and excellence. They emphasize work-life balance, evident from the clear structured work hours Monday through Friday, with slightly shorter hours on Fridays.
The role of Receptionist / HR Assistant is crucial as it serves as the first point of contact between the company and its visitors as well as employees. This position demands a versatile individual capable of multitasking in a fast-paced environment while maintaining attention to detail. The role involves a combination of front desk duties, administrative responsibilities, accounting support, and human resources assistance. Specifically, the successful candidate will manage visitor greetings, incoming calls, and mail handling, ensuring a professional office atmosphere at all times. Additionally, the receptionist will perform various accounts receivable tasks such as preparing invoices, processing payments, and tracking outstanding balances, necessitating accuracy and confidentiality.
Moreover, the position entails job processing duties including entry and tracking of work orders or jobs, maintaining important documentation, and assisting with workflow coordination to support operational efficiency. The Receptionist / HR Assistant is also tasked with office maintenance roles such as light cleaning and monitoring office supplies, ensuring the workplace remains orderly and well-stocked. Human resources functions are a vital component of this role, requiring the assistant to help with recruiting, scheduling interviews, onboarding new employees, maintaining employee records, supporting payroll and benefits administration, and responding to employee inquiries. Additionally, the assistant will help ensure compliance with organizational policies and relevant regulations.
This position typically requires office-based work with some light physical tasks. The working hours are from 7:30 AM to 4:00 PM Monday through Thursday and until 3:30 PM on Fridays. Candidates are expected to have strong organizational, communication, and multitasking skills, with proficiency in Microsoft Office applications. Previous experience in receptionist duties, human resources, or basic accounting is preferred but not mandatory. This role offers an excellent opportunity for an individual looking to develop a broad skill set in administration, accounting, and HR within a supportive and professional office environment.
The role of Receptionist / HR Assistant is crucial as it serves as the first point of contact between the company and its visitors as well as employees. This position demands a versatile individual capable of multitasking in a fast-paced environment while maintaining attention to detail. The role involves a combination of front desk duties, administrative responsibilities, accounting support, and human resources assistance. Specifically, the successful candidate will manage visitor greetings, incoming calls, and mail handling, ensuring a professional office atmosphere at all times. Additionally, the receptionist will perform various accounts receivable tasks such as preparing invoices, processing payments, and tracking outstanding balances, necessitating accuracy and confidentiality.
Moreover, the position entails job processing duties including entry and tracking of work orders or jobs, maintaining important documentation, and assisting with workflow coordination to support operational efficiency. The Receptionist / HR Assistant is also tasked with office maintenance roles such as light cleaning and monitoring office supplies, ensuring the workplace remains orderly and well-stocked. Human resources functions are a vital component of this role, requiring the assistant to help with recruiting, scheduling interviews, onboarding new employees, maintaining employee records, supporting payroll and benefits administration, and responding to employee inquiries. Additionally, the assistant will help ensure compliance with organizational policies and relevant regulations.
This position typically requires office-based work with some light physical tasks. The working hours are from 7:30 AM to 4:00 PM Monday through Thursday and until 3:30 PM on Fridays. Candidates are expected to have strong organizational, communication, and multitasking skills, with proficiency in Microsoft Office applications. Previous experience in receptionist duties, human resources, or basic accounting is preferred but not mandatory. This role offers an excellent opportunity for an individual looking to develop a broad skill set in administration, accounting, and HR within a supportive and professional office environment.
Job Requirements
- High school diploma or equivalent
- Experience in receptionist, HR, or basic accounting preferred
- Strong organizational skills
- Effective communication skills
- Ability to multitask in a fast-paced environment
- Proficiency in Microsoft Office
- Ability to perform light physical tasks
Job Qualifications
- High school diploma or equivalent
- Experience in receptionist, HR, or basic accounting preferred
- Strong organizational, communication, and multitasking skills
- Proficiency in Microsoft Office
Job Duties
- Greet visitors and manage incoming calls
- Handle mail and maintain a professional office environment
- Provide general administrative support
- Prepare invoices and process payments
- Track outstanding balances and maintain accurate records
- Enter and track work orders/jobs
- Maintain documentation and assist with workflow coordination
- Perform light cleaning and maintain common areas
- Monitor and order office supplies as needed
- Assist with recruiting, scheduling interviews, and onboarding
- Maintain employee records and HR documentation
- Support payroll, benefits, and employee inquiries
- Ensure compliance with policies and regulations
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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