Job Overview
Employment Type
Temporary
Compensation
Hourly
Range $16.50 - $19.75
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Federal leave programs
State leave programs
Paid Time Off
Job Description
Our client is a private investment firm located in the heart of Manhattan, known for its dynamic and professional corporate environment. This firm specializes in private investments and offers an engaging workplace characterized by a strong commitment to client service and operational excellence. With a strategic location and a focus on fostering a positive work culture, the firm is dedicated to supporting both its employees and clientele with top-tier services and support functions.
The firm is currently seeking a Temporary to Permanent Reception & Concierge professional to join their team. This position offers a competitive salary of $60,000 and requires the individual to work on-site five days a week with set working hours between 8:30 AM to 5:30 PM or 9:00 AM to 6:00 PM. The role is vital in ensuring smooth day-to-day operations, focusing on providing exceptional reception services, client greeting, and office coordination. The individual will act as the gatekeeper for the firm, managing all visitor interactions and operational tasks at the reception desk.
This position demands continuous physical presence at the reception area during assigned shifts, serving as the primary point of contact for employees, clients, and vendors. Apart from greeting and managing visitor access, the role involves handling mail, coordinating meetings, managing lunch and catering logistics, and assisting with the setup and monitoring of audiovisual equipment in conference rooms. The Reception & Concierge must be adept at handling time-sensitive operational tasks, multi-tasking efficiently in high-demand periods, such as lunch hours and visitor arrival windows.
Furthermore, the individual will be responsible for calendar management, order placement and reconciliation of catering invoices, vendor coordination, and invoice processing using platforms like Workday and Concur. Working closely with the New York Office Services Team and Administrative Support Team, the role also provides backup coverage and supports ad-hoc projects as necessary. This opportunity suits candidates who thrive in a fast-paced environment, possess excellent organizational and communication skills, and demonstrate a positive, professional demeanor.
This role does not support remote work or frequent schedule flexibility due to the operational nature of front desk coverage requirements. The firm encourages an enthusiastic attitude towards creating a 'Gold Standard' hybrid work culture by fostering in-person collaboration and presence. Beacon Hill, the recruiting firm managing this position, is an equal opportunity employer committed to inclusivity, encouraging applications from individuals with disabilities and protected veterans. They comply with all relevant regulations, including those specific to California residents regarding fair chance employment practices. Successful candidates will benefit from a comprehensive benefits package offered by Beacon Hill upon hiring.
The firm is currently seeking a Temporary to Permanent Reception & Concierge professional to join their team. This position offers a competitive salary of $60,000 and requires the individual to work on-site five days a week with set working hours between 8:30 AM to 5:30 PM or 9:00 AM to 6:00 PM. The role is vital in ensuring smooth day-to-day operations, focusing on providing exceptional reception services, client greeting, and office coordination. The individual will act as the gatekeeper for the firm, managing all visitor interactions and operational tasks at the reception desk.
This position demands continuous physical presence at the reception area during assigned shifts, serving as the primary point of contact for employees, clients, and vendors. Apart from greeting and managing visitor access, the role involves handling mail, coordinating meetings, managing lunch and catering logistics, and assisting with the setup and monitoring of audiovisual equipment in conference rooms. The Reception & Concierge must be adept at handling time-sensitive operational tasks, multi-tasking efficiently in high-demand periods, such as lunch hours and visitor arrival windows.
Furthermore, the individual will be responsible for calendar management, order placement and reconciliation of catering invoices, vendor coordination, and invoice processing using platforms like Workday and Concur. Working closely with the New York Office Services Team and Administrative Support Team, the role also provides backup coverage and supports ad-hoc projects as necessary. This opportunity suits candidates who thrive in a fast-paced environment, possess excellent organizational and communication skills, and demonstrate a positive, professional demeanor.
This role does not support remote work or frequent schedule flexibility due to the operational nature of front desk coverage requirements. The firm encourages an enthusiastic attitude towards creating a 'Gold Standard' hybrid work culture by fostering in-person collaboration and presence. Beacon Hill, the recruiting firm managing this position, is an equal opportunity employer committed to inclusivity, encouraging applications from individuals with disabilities and protected veterans. They comply with all relevant regulations, including those specific to California residents regarding fair chance employment practices. Successful candidates will benefit from a comprehensive benefits package offered by Beacon Hill upon hiring.
Job Requirements
- Bachelor's degree required
- Two to four years of professional experience preferred
- Ability to be physically present on-site five days a week
- Strong multitasking and organizational skills
- Excellent communication and interpersonal skills
- Comfortable working independently
- Ability to maintain confidentiality
- Proficiency in Microsoft Office Suite
- Limited schedule flexibility due to front desk coverage
- Temporary employees not eligible for overtime
- Enthusiastic about working in office environment
Job Qualifications
- Bachelor's degree
- Two to four years of professional experience within a corporate office setting preferred
- Comfortable working independently
- Strong situational awareness and client service skills
- Demonstrated problem-solving, organizational and time management skills
- Ability to handle changing demands and multitask in fast-paced environment
- Confident, outgoing, professional, and upbeat demeanor
- Strong verbal and written communication skills
- Professional presentation
- Punctual, thorough, meticulous and highly accurate
- Collaborative and team-oriented with positive attitude
- Ability to maintain confidentiality
- Experience using Microsoft Suite including Outlook, Excel, and PowerPoint
- Experience with CRM, SharePoint, and Workday is a plus
Job Duties
- Serving as gatekeeper in person and on the phone for the firm
- Greeting employees and clients
- Maintaining continuous physical presence at reception desk during assigned hours
- Managing visitor access, meeting support, lunch coordination, vendor access, and mail handling
- Coordinating calendar and catering for onsite meetings
- Tracking, receiving, and managing delivery timing for meals and catering
- Providing primary coverage for AV set-up and monitoring meetings and conference rooms
- Liaising with Technology Solutions to ensure AV equipment readiness
- Placing catering orders for all firm meetings and providing white glove service
- Reconciling and submitting catering invoices for approval
- Processing and tracking invoices via Workday and Concur
- Supporting ad-hoc projects as needed
- Providing backup coverage to Office Services Team
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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