Receptionist/Administrative Assistant

Miami, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $15.75 - $19.75

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Employee wellness programs

Job Description

The company is a reputable organization headquartered in the vibrant Brickell area, known for its dynamic business environment and professional work culture. This establishment prides itself on its commitment to excellence, strong operational standards, and a supportive workplace atmosphere. As a leading company in its sector, it offers employees opportunities for growth, professional development, and engagement in meaningful work. The company values proactive, efficient, and detail-oriented professionals who contribute to seamless business operations and help maintain high organizational standards.

We are currently seeking an experienced Administrative Assistant to provide comprehensive administrative support to our executive team. The role is integral to the smooth functioning of the leadership office, offering direct support in managing communications, organizing schedules, coordinating meetings, and facilitating various administrative tasks. This position requires a high level of professionalism, confidentiality, and the ability to operate efficiently in a fast-paced environment. The Administrative Assistant will be a key contributor in ensuring executives can focus on strategic priorities by handling essential logistical and administrative duties. This is an ideal opportunity for candidates who excel in multitasking, possess strong interpersonal skills, and enjoy working in a collaborative corporate setting. The role also emphasizes bilingual communication skills, specifically English and Spanish, which are highly preferred.

Job Requirements

Bachelor's degree or related experience
At least 2 years of administrative support or receptionist experience
Bilingual in English and Spanish preferred
Strong communication and organizational skills
Ability to handle multiple tasks efficiently
Professional and courteous demeanor
Ability to maintain confidentiality
Comfortable working in a fast-paced environment

Job Qualifications

Bachelor's degree or equivalent experience
Minimum of 2 years of administrative support or receptionist experience
Strong organizational and multitasking skills
Excellent communication abilities
Proficiency in scheduling and calendar management
Ability to maintain confidentiality
Fluency in English
Bilingual in English and Spanish preferred

Job Duties

Provide administrative support to executives including telephone coverage, photocopying, mail handling, monitoring and responding to email, file maintenance, and assisting with special projects
Coordinate and schedule staff meetings, manage calendars, reserve conference rooms, arrange catering, and set up conference and video calls
Answer, screen, and direct incoming telephone calls and emails to appropriate departments
Manage executives' schedules and logistics including calendar management, phone calls, public appearances, travel arrangements, filing, and other scheduling tasks
Greet internal and external visitors professionally and courteously
Organize and manage travel arrangements for the team
Work proactively in a fast-paced environment
Maintain and preserve confidentiality of sensitive information
Perform general administrative duties and other tasks as assigned