Job Overview
Compensation
Hourly
Range $15.25 - $19.25
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Paid holidays
Job Description
The hiring company is a professional legal services firm known for delivering exceptional support and client service within the legal sector. This organization is committed to maintaining a high standard of professionalism and efficiency throughout their operations. They cater to a wide range of legal clients and pride themselves on their ability to manage complex administrative, billing, and legal documentation processes with accuracy and attention to detail. The environment is fast-paced, requiring employees who thrive in multitasking and prioritizing multiple duties efficiently. The company fosters a collaborative atmosphere aimed at supporting attorneys and legal staff to deliver effective legal outcomes and client satisfaction.
The role of Receptionist/Legal Billing Specialist is essential within the firm, serving as a pivotal part of the daily office operations. This position combines front-desk reception duties with specialized legal billing responsibilities, ensuring smooth communication and billing management between the firm and its clients. The ideal candidate will need to demonstrate reliability, strong organizational skills, and excellent communication abilities. Experience handling legal billing, preferably with Sage Timeslips software, is highly favored to manage invoice processing, billing record maintenance, and report generation accurately.
This full-time position demands a professional who is capable of engaging with clients in a welcoming and efficient manner while managing schedules, handling correspondence, and supporting the legal team with administrative tasks. They will be responsible for maintaining both physical and digital legal documents meticulously, supporting attorneys with document preparation, and ensuring billing accuracy in compliance with legal billing standards. The Receptionist/Legal Billing Specialist plays a crucial role in ensuring the firm’s operations run smoothly, from client greeting and call handling to billing management and record keeping. Their role directly impacts client experience and firm profitability by managing client interactions and invoice processing flawlessly. This position offers an exciting opportunity to work in a respected legal setting with the potential for professional growth and development within administrative and legal support roles.
The role of Receptionist/Legal Billing Specialist is essential within the firm, serving as a pivotal part of the daily office operations. This position combines front-desk reception duties with specialized legal billing responsibilities, ensuring smooth communication and billing management between the firm and its clients. The ideal candidate will need to demonstrate reliability, strong organizational skills, and excellent communication abilities. Experience handling legal billing, preferably with Sage Timeslips software, is highly favored to manage invoice processing, billing record maintenance, and report generation accurately.
This full-time position demands a professional who is capable of engaging with clients in a welcoming and efficient manner while managing schedules, handling correspondence, and supporting the legal team with administrative tasks. They will be responsible for maintaining both physical and digital legal documents meticulously, supporting attorneys with document preparation, and ensuring billing accuracy in compliance with legal billing standards. The Receptionist/Legal Billing Specialist plays a crucial role in ensuring the firm’s operations run smoothly, from client greeting and call handling to billing management and record keeping. Their role directly impacts client experience and firm profitability by managing client interactions and invoice processing flawlessly. This position offers an exciting opportunity to work in a respected legal setting with the potential for professional growth and development within administrative and legal support roles.
Job Requirements
- High school diploma or equivalent
- prior experience in administrative or legal billing roles
- proficiency with Sage Timeslips preferred
- strong organizational and communication skills
- computer literacy including Microsoft Office
- ability to handle confidential information with discretion
- excellent customer service skills
- ability to multitask and work under pressure
Job Qualifications
- Prior experience in administrative, receptionist, or legal billing roles
- experience with Sage Timeslips strongly preferred
- familiarity with legal terminology and billing practices is a plus
- proficiency in Microsoft Office (Word, Excel, Outlook)
- strong attention to detail and accuracy
- excellent written and verbal communication skills
- ability to multitask and prioritize in a fast-paced environment
Job Duties
- Greet clients and manage front desk operations
- answer and direct phone calls in a professional manner
- schedule appointments and maintain calendars
- prepare, edit, and manage legal documents and correspondence
- process client billing, invoices, and payments
- maintain accurate billing records using Sage Timeslips
- track billable hours and generate reports
- file, scan, and organize documents (physical and digital)
- provide general administrative support to attorneys/staff
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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