Receptionist/Administrative Assistant

Tucson, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life insurance

disability programs

Paid vacation

Paid sick leave

Paid holidays

tuition reduction for employee and qualified family members

retirement plans

access to recreation and cultural activities

Job Description

The BIO5 Institute at the University of Arizona is a prestigious interdisciplinary research institute dedicated to addressing complex biological challenges that affect health, agriculture, and the environment. Situated on the University of Arizona's main campus in Tucson, AZ, BIO5 mobilizes world-class bioscientists, engineers, physicians, and computational researchers to innovate solutions to pressing issues such as disease, hunger, water and food safety, and other health-related challenges specific to Arizona and beyond. The Institute is known for its collaborative environment and its commitment to transformative scientific discoveries that improve quality of life.

This full-time position as an Administrative Support Assistant I (Receptionist/Administrati... Show More

Job Requirements

High school diploma or high school diploma equivalency
Minimum of 3 years of relevant experience or equivalent combination of education and work experience
Ability to communicate effectively
Proficiency with computer and communication systems
Strong attention to detail
Capability to maintain organized workspace
Ability to adapt to a dynamic work environment
Willingness to support multiple staff members and handle various administrative tasks.

Job Qualifications

High school diploma or equivalent
Minimum of 3 years relevant experience or an equivalent combination of education and work experience
Strong attention to detail
Effective communication skills
Proficient with computer and technology software including phone systems
Experience with standard office equipment
Experience with Microsoft Office Suite
Experience with Smartsheet, Google Sheets, and Qualtrics
Experience managing listservs.

Job Duties

Greet and assist visitors in a courteous and professional manner
Answer and route incoming phone calls
Take messages as needed
Respond to general inquiries via phone, email, or in person
Maintain the front desk area and lobby to ensure a tidy and organized appearance
Assist with training student employees on front desk activities and customer service
Support the setup and organization of Smartsheets for front desk tracking
Organize and distribute incoming and outgoing Federal Express and USPS mail
Assist with vendor show logistics
Draft and maintain BIO5 resource materials such as operations manuals and emergency binders
Support onboarding process for new front desk student employees
Process and update membership applications
Correspond with faculty regarding membership
Coordinate monthly Membership Team meetings including scheduling and agenda management
Manage accurate list of building occupants including Principal Investigators and Lab Managers
Ensure the BIO5 Emergency Action Plan is up to date
Assist with scheduling and setup of executive-level meetings
Monitor BIO5 director's calendar for meetings
Inform director or executive assistant of arrival guests
Perform additional assigned duties as needed.

Job Location

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please contact the employer.

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