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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.00 - $20.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
flexible schedule
friendly work environment
Retirement Plan
Employee assistance program
Job Description
The Community Education Building (CEB) is a vibrant nonprofit organization dedicated to serving the community by providing a welcoming and resourceful hub for education, collaboration, and support. CEB functions as a multi-tenant facility hosting a range of community partners, tenants, and visitors, all collectively contributing to its mission of fostering educational opportunities and community growth. Committed to inclusivity, professionalism, and support, CEB maintains a dynamic and positive workplace culture focused on customer service excellence and operational efficiency. As part of its ongoing commitment to organizational excellence, CEB seeks a Receptionist/Administrative Assistant who will play a critical role as the first... Show More
Job Requirements
- Minimum 2 years’ experience in similar positions or comparable training
- Experience working with tenants, parents, visitors, delivery and service personnel
- Highly proficient with Microsoft Office suite
- Must have the ability and genuine interest to learn new systems and technologies
- Excellent oral and written communication skills
- Consistently displays warm and friendly demeanor
- Calm under pressure
- Excellent communication and people skills
- Highly organized
- Self-motivated
- Flexible
- Consistent on-time attendance
- Excellent judgment when handling sensitive information
- Logical thinker with excellent attention to detail
Job Qualifications
- High School Diploma
- Customer service training preferred
- Must pass criminal background check
- Reliable attendance and transportation
- Bilingual Spanish/English preferred
Job Duties
- Greet visitors in a courteous and professional manner
- Determine the purpose of each visit and direct guests to the appropriate location or staff member
- Answer and route incoming phone calls and general email inquiries
- Follow established building access and security protocols
- Act as primary point of contact for external inquiries and telephone calls
- Track and route urgent calls or messages appropriately
- Maintain a neat and welcoming reception and common areas
- Sort and distribute incoming mail and deliveries
- Assist with scheduling conference rooms using shared calendars
- Monitor office supply levels and notify supervisor when replenishment is needed
- Assist with copier and office equipment needs by reporting issues to appropriate staff or vendors
- Maintain voicemail greetings and front-desk messaging systems
- Maintain internal contact lists and directories
- Coordinate basic facilities requests such as repairs, cleaning, and room setup
- Liaise with vendors and service providers for routine office needs
- Maintain copier supplies and call for service when necessary
- Manage inventory of office supplies
- Manage inventory for and maintain CEB hospitality station
- Represent the organization’s values and professionalism as the first point of contact
- Support a welcoming, inclusive, and organized office environment
- Provide administrative support including drafting and sending correspondence, information gathering, calendaring, and special projects for members of the Impact Council without direct administrative support
- Support the execution of CEB events and special projects as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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