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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $20.00 - $29.00
Work Schedule
Standard Hours
Benefits
Affordable medical
Dental Insurance
vision coverage
Health Reimbursement Account
401K Matching
Roth 401k option
Group Term Life Insurance
long-term disability insurance
Company cell phone or reimbursement
Paid Time Off
Paid holidays
Ongoing training opportunities
Family oriented team environment
Job Description
Legacy Group Interiors is a trusted commercial flooring installation company with more than 25 years of experience serving construction partners throughout the Puget Sound area and beyond. Specializing in expert commercial flooring installation, Legacy Group prides itself on delivering exceptional service, superior craftsmanship, and extensive product knowledge on every project. The company has built its reputation on quality work and strong partnerships, setting a gold standard within the flooring industry. At the heart of Legacy Group's success are its dedicated people. The company invests deeply in its team by recognizing individual contributions, supporting ongoing professional growth, and fostering a culture... Show More
Job Requirements
- Upbeat and fun attitude as the face of Legacy Group
- Neat and professional appearance
- Excellent time management skills and ability to prioritize
- Master multi-tasker
- Strong organizational and planning skills
- Excellent communication skills
- Knowledge of office management systems and procedures
- Proficient in MS Office Suite
- Desire to be helpful, initiative-taking, and create a positive presence in the Legacy Group workplace
- Show up curious and willing to learn new things
Job Qualifications
- 1-2 years of answering phones as a receptionist and/or clerical experience
- Flooring industry experience a plus
- Job Runner software or other ERP system experience
- Proficient in MS Office Suite
- Excellent communication skills
- Strong organizational and planning skills
- Knowledge of office management systems and procedures
Job Duties
- Answering phones and directing calls in an upbeat customer service fashion
- Greet clients, suppliers and vendors offering water, coffee, tea, etc.
- Receive, sort and distribute the mail
- Print conference rooms schedule
- Make coffee daily and restock snacks
- Empty the dishwasher in the morning and start it before you leave
- Maintain office supplies inventory, check stock, placing orders and verify receipt of supplies
- Renew fleet vehicle tabs online as needed
- Assist with organizing customer samples
- Solve customer problems or find the right person to solve the problem
- Responsible for confidential and time sensitive material
- Data entry updating accounts receivable spreadsheet with payments received
- Data entry entering accounts payable invoices
- Calling in credit card payments to vendors as requested
- Reconcile vendor statements and confirm all invoices are paid
- Help resolve any discrepancies
- Job costing installer hours in Job Runner
- Adjust costs in Job Runner through additional transactions as requested
- Formatting the weekly accounts receivable report
- Depositing checks and sending out the daily deposit
- Assist with check runs by generating checks to pay vendors based off invoices received
- Drop off checks and various packages to the post office
- Maintain the list of approved subcontractors all year
- Assist with the subcontractor prequalification process by verifying required documents and following up with subcontractors until all documents are received
- Special requests/projects as requested
- Embodies Legacy Group values as defined on the Paddlers Guide
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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