Receptionist/Accounting Assistant

Renton, WA, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $20.00 - $29.00

Work Schedule

Standard Hours

Benefits

Affordable medical

Dental Insurance

vision coverage

Health Reimbursement Account

401K Matching

Roth 401k option

Group Term Life Insurance

long-term disability insurance

Company cell phone or reimbursement

Paid Time Off

Paid holidays

Ongoing training opportunities

Family oriented team environment

Job Description

Legacy Group Interiors is a trusted commercial flooring installation company with more than 25 years of experience serving construction partners throughout the Puget Sound area and beyond. Specializing in expert commercial flooring installation, Legacy Group prides itself on delivering exceptional service, superior craftsmanship, and extensive product knowledge on every project. The company has built its reputation on quality work and strong partnerships, setting a gold standard within the flooring industry. At the heart of Legacy Group's success are its dedicated people. The company invests deeply in its team by recognizing individual contributions, supporting ongoing professional growth, and fostering a culture where hard work, collaboration, and fun are intertwined. Recognized as a Great Place to Work for 2026, Legacy Group Interiors emphasizes trust, teamwork, and a shared commitment to excellence and mutual support. The culture is often likened to a canoe where all team members row together, supporting each other as they move upstream, combining a sense of purpose with enjoyment along the way.

The Receptionist/Accounting Assistant role at Legacy Group Interiors serves as a crucial point of contact and administrative support to ensure smooth office operations. This position acts as the gatekeeper and first impression for clients and guests who call or visit the showroom, making it vital to create a welcoming and professional atmosphere. The Receptionist/Accounting Assistant begins each day with a positive and helpful attitude, contributing to an uplifting workplace environment. This role melds front-of-house responsibilities with accounting assistance duties, offering a unique blend of customer service and operational efficiency support. Key receptionist tasks include answering phones with a cheerful and professional demeanor, greeting visitors and offering refreshments, managing mail, organizing office supplies, and maintaining the showroom environment. On the accounting side, responsibilities cover data entry for accounts receivable and payable, vendor statement reconciliation, check deposits and runs, job costing, and assisting with subcontractor document verification and prequalification. This dynamic position requires the ability to multitask effectively, manage time wisely, and communicate clearly, reflecting Legacy Group’s core values and helping maintain the company’s well-regarded reputation. Legacy Group offers competitive hourly compensation ranging from $20.00 to $29.00, depending on experience, with a minimum 40-hour workweek. The company also provides rewarding benefits including medical, dental, and vision coverage, a 401k match, paid time off, and a supportive, family-oriented team culture. This role is ideal for an upbeat, organized, and proactive individual eager to grow within a respected industry leader while contributing meaningfully to daily operations and team success.

Job Requirements

Upbeat and fun attitude as the face of Legacy Group
Neat and professional appearance
Excellent time management skills and ability to prioritize
Master multi-tasker
Strong organizational and planning skills
Excellent communication skills
Knowledge of office management systems and procedures
Proficient in MS Office Suite
Desire to be helpful, initiative-taking, and create a positive presence in the Legacy Group workplace
Show up curious and willing to learn new things

Job Qualifications

1-2 years of answering phones as a receptionist and/or clerical experience
Flooring industry experience a plus
Job Runner software or other ERP system experience
Proficient in MS Office Suite
Excellent communication skills
Strong organizational and planning skills
Knowledge of office management systems and procedures

Job Duties

Answering phones and directing calls in an upbeat customer service fashion
Greet clients, suppliers and vendors offering water, coffee, tea, etc.
Receive, sort and distribute the mail
Print conference rooms schedule
Make coffee daily and restock snacks
Empty the dishwasher in the morning and start it before you leave
Maintain office supplies inventory, check stock, placing orders and verify receipt of supplies
Renew fleet vehicle tabs online as needed
Assist with organizing customer samples
Solve customer problems or find the right person to solve the problem
Responsible for confidential and time sensitive material
Data entry updating accounts receivable spreadsheet with payments received
Data entry entering accounts payable invoices
Calling in credit card payments to vendors as requested
Reconcile vendor statements and confirm all invoices are paid
Help resolve any discrepancies
Job costing installer hours in Job Runner
Adjust costs in Job Runner through additional transactions as requested
Formatting the weekly accounts receivable report
Depositing checks and sending out the daily deposit
Assist with check runs by generating checks to pay vendors based off invoices received
Drop off checks and various packages to the post office
Maintain the list of approved subcontractors all year
Assist with the subcontractor prequalification process by verifying required documents and following up with subcontractors until all documents are received
Special requests/projects as requested
Embodies Legacy Group values as defined on the Paddlers Guide