Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.00 - $30.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group (OVG) is a global leader in premium live entertainment infrastructure and services. Founded in 2015, OVG operates a comprehensive platform that encompasses venue development, venue management, hospitality, and sponsorship sales. The company's expansive reach includes ownership and management of seven world-class venues and collaboration with some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. OVG is celebrated for delivering innovative solutions and creating unparalleled live entertainment experiences for audiences worldwide. The company thrives on a culture of diversity, inclusion, and excellence, believing that these elements drive innovation and service quality.
The Receptionist role at Oak View Group is a pivotal administrative position focused on ensuring efficient office functionality across departments. This full-time, in-office role offers an hourly wage ranging from $25.00 to $30.00 per hour. The Receptionist serves as the first point of contact for clients, visitors, and guests, greeting and directing them professionally and courteously. Alongside managing visitor flow, this person is responsible for maintaining clean and organized break and meeting rooms, monitoring and restocking food and beverage supplies to preserve a welcoming environment.
Additional responsibilities include handling incoming mail, packages, and courier deliveries, as well as dispatching company-wide communications and managing executive calendars using Outlook. The Receptionist performs various clerical and administrative duties such as expense report reconciliation, compiling and analyzing information for executives, and assisting with special projects and departmental events. An important facet of this role is maintaining effective communication with external vendors and stakeholders to ensure office facilities are well-maintained. The Receptionist also plays a key role in maintaining office security by screening visitors and acting with discretion. Serving as a liaison between departments and office personnel, their role is essential in fostering smooth internal operations.
OVG offers a comprehensive benefits package for full-time employees, including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation days, sick days, and 12 holidays annually. The work schedule is Monday through Friday, 9 a.m. to 6 p.m., with the possibility of expanded hours given prior notification and approval. The company’s commitment to fostering a diverse and inclusive workplace is foundational to its success and industry leadership. Oak View Group pledges equal employment opportunity to all applicants and employees without regard to protected characteristics such as race, color, religion, sex, national origin, age, disability, veteran status, and other factors as stipulated by law.
The Receptionist role at Oak View Group is a pivotal administrative position focused on ensuring efficient office functionality across departments. This full-time, in-office role offers an hourly wage ranging from $25.00 to $30.00 per hour. The Receptionist serves as the first point of contact for clients, visitors, and guests, greeting and directing them professionally and courteously. Alongside managing visitor flow, this person is responsible for maintaining clean and organized break and meeting rooms, monitoring and restocking food and beverage supplies to preserve a welcoming environment.
Additional responsibilities include handling incoming mail, packages, and courier deliveries, as well as dispatching company-wide communications and managing executive calendars using Outlook. The Receptionist performs various clerical and administrative duties such as expense report reconciliation, compiling and analyzing information for executives, and assisting with special projects and departmental events. An important facet of this role is maintaining effective communication with external vendors and stakeholders to ensure office facilities are well-maintained. The Receptionist also plays a key role in maintaining office security by screening visitors and acting with discretion. Serving as a liaison between departments and office personnel, their role is essential in fostering smooth internal operations.
OVG offers a comprehensive benefits package for full-time employees, including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation days, sick days, and 12 holidays annually. The work schedule is Monday through Friday, 9 a.m. to 6 p.m., with the possibility of expanded hours given prior notification and approval. The company’s commitment to fostering a diverse and inclusive workplace is foundational to its success and industry leadership. Oak View Group pledges equal employment opportunity to all applicants and employees without regard to protected characteristics such as race, color, religion, sex, national origin, age, disability, veteran status, and other factors as stipulated by law.
Job Requirements
- Fully in-office position
- hours of operation 9 a.m. to 6 p.m. with expanded hours possible
- prolonged periods of sitting at a desk
- must be able to lift heavy objects
- ability to handle multiple tasks simultaneously
- excellent written and verbal communication skills
- work independently and cooperatively in a fast-paced, deadline-driven environment
- strong organizational skills and attention to detail
Job Qualifications
- At least 2 years of experience as a receptionist or office manager or equivalent administrative support experience
- at least 3 years of administrative support experience in a fast-paced environment managing multiple projects simultaneously
- strong knowledge of Microsoft Office applications including Outlook, Teams, Excel, PowerPoint, Word, automated calendaring, and internet software
- excellent written and verbal communication skills
- ability to work independently and cooperatively in a deadline-driven environment
- excellent organizational and follow-through skills with strong attention to detail
Job Duties
- Greet clients, visitors, and guests
- determine purpose of visit
- direct or escort to appropriate location/person
- ensure cleanliness and organization of break rooms and meeting rooms
- monitor inventory of food and beverage items
- restock supplies as needed
- receive mail, documents, packages, and courier deliveries
- send company-wide communications and set up meeting invites on Outlook
- perform general administrative and clerical office support tasks
- review and reconcile expenses and reimbursement reports
- compile and exchange information for executives
- assist in implementation of department and special event activities and communications
- assist other department staff with special projects
- communicate with external vendors and stakeholders for office facilities upkeep
- ensure office security by screening visitors
- act as liaison and main point of contact between departments and office personnel
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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