Receptionist / Office Assistant

Alhambra, CA, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Employee assistance program

Professional development opportunities

Flexible Schedule

supportive work environment

Job Description

The Carmelite Sisters of the Most Sacred Heart of Los Angeles are a religious organization with a proud history spanning 90 years of dedicated service to the Los Angeles Archdiocese. Their apostolic works encompass health care, education, and spiritual retreats, demonstrating a steadfast commitment to spiritual enrichment and community support. This long-standing institution is deeply rooted in Catholic tradition and continuously seeks to uphold the mission of serving with compassion and integrity. The Sisters and staff operate within a family spirit that values joy, authenticity, and total givenness, making their environment both welcoming and inspiring for those who engage with... Show More

Job Requirements

Must be able to speak, read, write, and understand English
Must obtain VIRTUS certification after employment
Ability to handle high volume calls with professionalism
Willingness to work part-time in a non-exempt position
Comfortable sitting and working on computer for extended periods
Ability to manage interruptive and occasionally hostile interactions tactfully
Capacity to lift and move weights between 20 and 30 pounds
Must cope with mental and emotional stresses of the job
Ability to travel locally as needed
Knowledge of safety policies and procedures
Adherence to employee handbook and organizational policies

Job Qualifications

Minimum of high school diploma or equivalent with three years of experience or an associate degree with one year of experience
Proficient in internet and computer business applications
Strong command of English language
Ability to work effectively in a team environment
Competent in Microsoft Office suite and Salesforce CRM
Demonstrated ability to tactfully engage with staff, visitors, and the public
Capable of organizing and coordinating events professionally
Skilled in maintaining data accuracy and confidentiality

Job Duties

Receive, return, and transfer high volume of calls
Greet visitors, priests, retreatants, guests, and vendors
Utilize Microsoft Office Outlook, Excel, Word, Teams, and OneDrive for communication and organization
Use Salesforce CRM to create and update events, registrations, and payments
Assist in preparation of retreat materials including schedules, nametags, maps, and booklets
Maintain and clean administrative areas such as lobby, parlor, and office spaces
Act as cashier in gift shop as needed
Manage spiritual enrollment order fulfillment
Update policies and procedures for receptionist/office assistant role
Set up hospitality and conduct tours for guests
Support other tasks as directed by Office Manager or Retreat Directress

Job Location

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