Receptionist / Office Assistant

Scottsdale, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $374,400.00 - $449,280.00

Work Schedule

Standard Hours

Benefits

Health Insurance

401K Matching

Commission

Bonuses

Casual dress code

free snacks

Company paid meals

Free gym membership

Monthly BBQs

team building events

Paid Time Off

Tuition Reimbursement

continuous training

Education

growth opportunities

Equity opportunities

Unique bonus plans

Job Description

Exquisite Software, Inc. is a dynamic software development provider specializing in creating Mobile, Web, and Desktop applications that empower businesses to operate more efficiently. Established as a leader in the tech industry, Exquisite Software is renowned for its innovative approach and commitment to delivering high-quality, user-centric technological solutions. The company boasts a team of talented professionals, including business analysts, project managers, designers, and developers, all of whom have a deep understanding of user experience and technology. With its headquarters situated in Scottsdale, Arizona, Exquisite Software serves a diverse range of clients, helping them streamline their operations and achieve measurable business...

Job Requirements

a reliable vehicle to commute to Scottsdale, AZ office daily
experience with Microsoft Windows, Office, and Google products
excellent verbal and written communication skills
strong work ethic and ability to think quickly
flexibility to manage multiple tasks and interface with team members
ability to maintain discretion and confidentiality
willingness to assist with various office duties
entry-level experience acceptable
background check clearance is required

Job Qualifications

strong verbal and written communication skills
excellent organizational and multitasking abilities
proficiency in Microsoft Windows, Office, and Google products
ability to maintain discretion and confidentiality
strong work ethic and problem-solving skills
flexibility to manage multiple tasks and change direction
experience with Atlassian products such as Confluence, Jira, or Trello is a plus
positive attitude and eagerness to learn
customer service orientation
ability to work well with diverse teams
reliable and punctual

Job Duties

answer all incoming office calls
anticipate and address the needs of incoming guest calls
function as the gatekeeper for the office team
greet visitors promptly and direct them to appropriate persons
participate in maintaining office culture by coordinating monthly office social activities
organize incoming mail and packages
prepare outgoing deliveries for UPS and FedEx
proactively organize, maintain and order office equipment and related supplies
organize and manage booking of corporate conference rooms
maintain kitchen and break areas and restock refrigerators and snacks
greet new employees and coordinate with team manager and IT for desk setup
assist HR with company-wide communication welcoming new employees and clients
support marketing team with bulk gift card orders and customer service
perform ad hoc duties as requested
use live chat communication and support platforms to address inquiries and assign support requests
act as point of contact among executives, employees, clients and external partners
manage information flow timely and accurately
manage calendars, set up meetings, assist with agendas
make travel and accommodation arrangements
track daily expenses and prepare reports
assist with office management responsibilities
format information for internal and external communications
screen and direct phone calls and distribute correspondence
organize and maintain office filing system