Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $26.66 - $27.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401k Retirement Plan
Paid Time Off
Life insurance
Paid parental leave
short-term disability
long-term disability
flexible spending accounts
Commuter Benefits
Legal Assistance
Employee assistance program
Job Description
Williams Lea is a global leader in providing efficient business processes and support services, with a rich history spanning over 200 years. With a workforce of more than 5,200 skilled employees worldwide, Williams Lea specializes in delivering innovative solutions in complex and highly regulated environments. The company focuses on connecting technology, expertise, and streamlined processes to help businesses thrive in an evolving landscape dominated by digitization and virtualization. Williams Lea is committed to fostering an inclusive and diverse workplace, ensuring equal employment opportunities for all individuals without discrimination. The organization also maintains a drug-free workplace policy and requires pre-employment substance abuse testing to uphold the highest standards of professionalism and workplace safety.
The receptionist position at Williams Lea's Santa Monica office is a vital role serving as the first point of contact for visitors and guests. This full-time role operates Monday to Friday, from 8:00 am to 5:00 pm, offering a competitive pay range between $26.66 and $27.75 per hour. Beyond greeting and directing guests, the receptionist provides comprehensive support to the Director of Administrative Services, handling various administrative and coordination tasks. This position demands a highly organized and personable individual capable of managing multiple projects with minimal supervision. The receptionist will also be responsible for managing scheduling duties such as calendar coordination, reserving conference rooms, arranging catering, and prepping attendee materials. Effective communication skills are essential, as the role involves preparing correspondence, presentations, emails, and spreadsheets, as well as managing telephone and electronic interactions.
In addition to the stimulating work environment, Williams Lea offers an extensive benefits package including various health insurance options (medical, dental, vision, prescription drug), 401k retirement savings plan with employer match, paid time off (PTO), life insurance, paid parental leave, short-term and long-term disability coverage, flexible spending accounts, and commuter benefits. Other notable perks include domestic partner coverage, legal assistance, an employee assistance program (EAP), and additional employee discounts and perks. This role is ideal for professionals with at least two years of administrative assistant experience who are looking to grow within a reputable company that values innovation, diversity, and employee well-being.
The receptionist position at Williams Lea's Santa Monica office is a vital role serving as the first point of contact for visitors and guests. This full-time role operates Monday to Friday, from 8:00 am to 5:00 pm, offering a competitive pay range between $26.66 and $27.75 per hour. Beyond greeting and directing guests, the receptionist provides comprehensive support to the Director of Administrative Services, handling various administrative and coordination tasks. This position demands a highly organized and personable individual capable of managing multiple projects with minimal supervision. The receptionist will also be responsible for managing scheduling duties such as calendar coordination, reserving conference rooms, arranging catering, and prepping attendee materials. Effective communication skills are essential, as the role involves preparing correspondence, presentations, emails, and spreadsheets, as well as managing telephone and electronic interactions.
In addition to the stimulating work environment, Williams Lea offers an extensive benefits package including various health insurance options (medical, dental, vision, prescription drug), 401k retirement savings plan with employer match, paid time off (PTO), life insurance, paid parental leave, short-term and long-term disability coverage, flexible spending accounts, and commuter benefits. Other notable perks include domestic partner coverage, legal assistance, an employee assistance program (EAP), and additional employee discounts and perks. This role is ideal for professionals with at least two years of administrative assistant experience who are looking to grow within a reputable company that values innovation, diversity, and employee well-being.
Job Requirements
- Minimum of two years of experience working as an administrative assistant
- proficiency in Microsoft Office programs including Outlook, Excel, and Word
- excellent organizational skills
- strong written and verbal communication skills
- excellent interpersonal skills
- ability to manage multiple projects independently
- sound judgment and decision-making abilities
- availability to work Monday to Friday, 8:00 am to 5:00 pm
- ability to undergo pre-employment substance abuse testing
Job Qualifications
- Minimum of two years of experience working as an administrative assistant
- proficient utilizing Microsoft Office programs including Outlook, Excel, and Word
- excellent organizational skills including ability to prioritize and coordinate multiple tasks
- excellent written and verbal communication skills including professional phone etiquette
- excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels
- able to coordinate several projects to a successful completion with little or no supervision
- responds promptly to shifts in direction, priorities and schedules
- uses sound judgment and problem resolution skills, often making decisions in supervisor's absence
Job Duties
- Greet visitors and guests and direct them to the appropriate staff member
- perform scheduling tasks including calendar coordination, A/V setup, reserve conference rooms and teleconference services, select catering, and assemble attendee packets
- prepare correspondence, presentations, email communications, and excel spreadsheets
- maintain guest lists and assist with building access cards
- collect and reconcile reimbursement requests for payments
- reconcile monthly corporate credit account for payment
- respond to telephone and electronic communications
- perform word processing, photocopying, faxing, data entry, and other administrative duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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