Receptionist- LTC

This temporary position is a three-month administrative support role within a ministry setting. The ministry is a structured environment focused on serving internal teams and external stakeholders with professionalism and efficiency. Operating in such a capacity requires a candidate who can effectively balance a variety of tasks and communications to ensure smooth office operations. The role includes providing comprehensive administrative support to leadership and staff members, serving as a key point of contact for both internal and external communications. This position may also function as a receptionist for specified areas, highlighting the need for excellent interpersonal interaction skills both in person and through various communication mediums such as phone, email, and written correspondences.

The individual in this administrative role will be responsible for implementing essential administrative systems and procedures, managing and monitoring ongoing administrative projects, and performing routine office duties that keep the ministry's operations organized and on track. The role emphasizes multitasking, organizational skills, and a collaborative spirit to achieve consistent, high-quality results. Specific duties include coordinating and scheduling ministry meetings, preparing and recording meeting minutes, and maintaining accurate electronic calendars. Communication responsibilities extend to preparing letters, memos, presentations, and other vital documents that support organizational activities.

An important aspect of the position is maintaining a meticulous and confidential document filing system that complies with ministry guidelines. This ensures that all records are accurate and properly safeguarded. The administrative assistant will also organize travel and business arrangements, maintain office equipment and inventory levels, and manage visitor inquiries both in person and over the phone. Handling the receipt and distribution of mail and deliveries is part of the daily workflow, alongside any other duties assigned to support the overall efficiency of the office environment.

This role requires a candidate with a high school diploma or equivalent, paired with 3-5 years of administrative and clerical experience preferred. The candidate must demonstrate strong collaborative abilities and interpersonal skills necessary for working smoothly within the ministry leadership and co-worker network. Essential competencies include attention to detail, a high degree of integrity, the ability to work independently and manage multiple deliverables simultaneously, and a commitment to see projects through to conclusion. Proficiency in Microsoft Office is mandatory to meet the documentation, communication, and scheduling demands of the role.

In summary, the temporary administrative support position offers an exciting opportunity to contribute to the ministry's effective operations by providing essential support services and fostering a high-performance team environment. The successful candidate will be motivated, dependable, and able to function effectively in a matrixed organizational structure while demonstrating passion and commitment to excellence throughout the temporary engagement.