Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $25.00 - $27.00
Work Schedule
Standard Hours
Job Description
Rudolph and Sletten, a Tutor Perini Company, is a highly respected construction firm with a legacy spanning over six decades. Headquartered in California, Rudolph and Sletten has built thousands of projects that encompass a wide range of sectors including research centers, educational institutions, civic facilities, and high-tech campuses. Their work is known for its quality and durability, and the company has earned a reputation for innovative scheduling, honest estimates, ethical business practices, and technological expertise. With offices across California, Rudolph and Sletten prides itself on assembling a diverse and talented workforce committed to excellence, personal growth, and advancing the construction industry with state-of-the-art materials and earth-friendly techniques. Notable recent projects include the Birch Aquarium, City of Hope Central Utility Plant, UCSF Benioff Children's Hospital Oakland modernization, UC Davis Health Medical Office Building, SFCCD City College STEAM Building, and the UCSD Viterbi Family Vision Research Center.
The Receptionist / Front Desk Coordinator role at Rudolph and Sletten's Menlo Park, CA office offers an hourly wage range of $25.00 to $27.00 depending on experience. This position is primarily responsible for performing clerical support duties while managing administrative responsibilities for various company groups or departments. The role serves as the first point of contact for clients and guests, handling important visitor interactions and phone communications. Responsibilities include managing office supplies, mail, and shipping logistics, maintaining the office environment, assisting with scheduling and event coordination, and providing technical support for office equipment. This role requires strong organizational skills, excellent communication abilities, and proficiency with Microsoft Office software including Excel, Word, and Outlook. The successful candidate is expected to be professional, dependable, thorough, and demonstrate superior problem-solving skills. This position plays a vital part in ensuring smooth office operations and supports the corporate philosophy of exceeding client expectations and delivering exceptional service and quality projects.
The Receptionist / Front Desk Coordinator role at Rudolph and Sletten's Menlo Park, CA office offers an hourly wage range of $25.00 to $27.00 depending on experience. This position is primarily responsible for performing clerical support duties while managing administrative responsibilities for various company groups or departments. The role serves as the first point of contact for clients and guests, handling important visitor interactions and phone communications. Responsibilities include managing office supplies, mail, and shipping logistics, maintaining the office environment, assisting with scheduling and event coordination, and providing technical support for office equipment. This role requires strong organizational skills, excellent communication abilities, and proficiency with Microsoft Office software including Excel, Word, and Outlook. The successful candidate is expected to be professional, dependable, thorough, and demonstrate superior problem-solving skills. This position plays a vital part in ensuring smooth office operations and supports the corporate philosophy of exceeding client expectations and delivering exceptional service and quality projects.
Job Requirements
- High school diploma required
- Three years of experience in a similar receptionist or front desk position preferred
- Excellent listening, oral and written communication skills
- Superior problem-solving skills
- Must be professional, dependable, consistent, diligent, and thorough
- Intermediate knowledge of Microsoft Office software, particularly Excel, Word, and Outlook
Job Qualifications
- High school diploma
- Three years of experience in a similar receptionist or front desk position preferred
- Excellent listening, oral and written communication skills
- Superior problem-solving skills
- Professional, dependable, consistent, diligent, and thorough work ethic
- Intermediate knowledge of Microsoft Office software, particularly Excel, Word, and Outlook
Job Duties
- Greet clients and guests who visit the office
- Answer HQ phone and other offices as needed
- Order supplies for kitchen pantry and office when requested
- Receive, sort, process and distribute incoming mails and packages
- Handle outgoing mail including UPS, FedEx, interoffice mail, priority and overnight shipments
- Master user of mailroom and copy bay equipment
- Troubleshoot and instruct other users on office equipment usage
- Monitor and maintain coffee brewer and Bevi machines while contacting vendor for repairs
- Maintain and update HQ office contact list and Outlook distribution lists
- Maintain inventory of office supplies
- Inspect copy areas and restock supplies as needed
- Reserve and arrange conference room meetings
- Manage food and catering orders when requested
- Assist in coordinating office events as requested
- Maintain overall appearance of the office environment free of clutter
- Provide administrative support as needed
- Prepare and cost block invoices for office and kitchen supply orders
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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