Receptionist / Facilities Coordinator at Reputable Asset Management Firm in West Palm Beach
Job Overview
Compensation
Type:
Hourly
Rate:
Range $16.00 - $21.00
Benefits
fully covered health benefits
discretionary bonus opportunity
401k with match
excellent perks
Paid Time Off
Dental Insurance
Vision Insurance
Job Description
Our client is a dynamic asset management firm located in West Palm Beach, specializing in managing a diverse range of investment portfolios for their clientele. This firm is known for its professional and forward-thinking approach to asset management, providing financial services that emphasize client satisfaction, risk management, and strategic growth opportunities. The company fosters a collaborative office culture that supports productivity and employee engagement, making it an ideal workplace for individuals who thrive in professional environments.
They are currently seeking a Receptionist / Facilities Coordinator to join their West Palm Beach office, a role that combines front desk responsibilities wi... Show More
They are currently seeking a Receptionist / Facilities Coordinator to join their West Palm Beach office, a role that combines front desk responsibilities wi... Show More
Job Requirements
- 3-5 years working in similar role
- proficiency in Microsoft Office Suite
- comfortable with office equipment
- experience opening new office locations preferred
- excellent verbal and written communication skills
- strong interpersonal skills
- highly organized and detail-oriented
- strong time management and prioritization skills
- ability to lift up to 25 lbs and move light furniture or supplies
- flexibility to support after-hours events
- reliability and punctuality
- bachelor’s degree preferred
Job Qualifications
- 3-5 years working in similar role, within financial services industry preferred
- proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Teams
- comfortable using office equipment such as multi-line phones, printers, and visitor management systems
- experience opening new office locations preferred
- professional and friendly demeanor with excellent verbal and written communication skills
- strong interpersonal skills and ability to interact with employees, vendors, and visitors at all levels
- highly organized and detail-oriented
- strong time management skills and ability to prioritize effectively
- flexibility to occasionally support after-hours events or facility-related needs
- reliable and punctual with a strong sense of responsibility and ownership
- bachelor’s degree preferred but not required
Job Duties
- Greeting guests and telephone coverage
- daily office opening and set-up
- sorting out and distributing mail and packages
- provide oversight and support for facilities
- vendor agreements and vendor communication
- maintenance of office operations and cleanliness
- internal and external relationship management including all serving vendors
- track parking usage and access data
- monitor and maintain inventory of office and facility supplies
- coordinating building security
- coordinating and setting up seats for traveling employees
- manage COI request for the building
- provide support to external teams on special projects on an as needed basis
- provide back up for the office assistant as needed
- stocking of pantries and kitchens supplies
Job Location
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