Receptionist/ Administrative Assistant

The hiring organization is a well-established commercial real estate firm known for its stability, professionalism, and polished office environment. The company prioritizes reliability and exceptional client service, fostering a culture where employees are encouraged to maintain high standards and demonstrate professionalism in all interactions. Located in a beautiful waterfront setting overlooking the Willamette River, this office offers free parking, contributing to a pleasant and convenient workplace experience. As a leader in the commercial real estate industry, the firm supports a range of property management and brokerage services, working diligently to meet the needs of its diverse client base and maintain valued relationships.

This specific role is for an Administrative Assistant and Receptionist, a critical position that serves as the first point of contact for clients, visitors, and staff. The job is full-time with a schedule from Monday to Friday, 8 am to 5 pm. The hourly pay range is between $23.00 and $25.00, reflecting the importance and responsibility entrusted to this role. The position demands a dependable, detail-oriented professional who is comfortable multitasking in a fast-paced office environment.

In this role, the individual will expertly manage daily front-office operations, demonstrating excellent interpersonal skills as they greet visitors and direct incoming communications. They will manage the front desk, ensuring that all mail, faxes, deliveries, and courier shipments are handled efficiently. Additionally, the Administrative Assistant will maintain organization in shared office spaces such as conference rooms and kitchens, ensuring a welcoming and functional environment for everyone.

The incumbent will provide essential administrative support to brokers and the property management staff, preparing documents such as letters, spreadsheets, proposals, and files with accuracy and timeliness. Coordination of internal service requests and managing tenant, vendor, and insurance records are also key elements of the role. Moreover, the person in this position will support periodic administrative and accounting tasks, contributing to the smooth operation of the office beyond the front desk.

To excel in this position, the candidate must have strong organizational and multitasking skills, proficiency with typical office software and equipment, and strong communication abilities to engage professionally with clients and colleagues. Professionalism, punctuality, confidentiality, and attention to detail are paramount qualities for success in this role. Overall, this job offers a chance to be part of a reputable firm in a pleasant office setting, while contributing meaningfully to the day-to-day operations and client interactions of a prominent commercial real estate business.