Receptionist /Admin Assistant

Princeton, NJ, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $18.00 - $22.00

Benefits

Professional work environment

opportunities for growth

competitive compensation

Employee support programs

team collaboration

Training and development programs

Health Insurance

Job Description

The hiring company is a dynamic organization that places a strong emphasis on maintaining efficient office operations and delivering excellent customer service. This well-established company values professionalism and an organized work environment. They are currently seeking a highly motivated Receptionist and Administrative Assistant to join their team. This position plays a pivotal role as the first point of contact for visitors, clients, and employees, embodying the company’s commitment to hospitality and operational excellence.

As a Receptionist and Administrative Assistant, the individual will perform a wide range of office duties critical to ensuring smooth daily operations. Greeting guests with a... Show More

Job Requirements

High school diploma required
two to four years experience in managing comparable duties
ability to proactively multi-task a variety of projects and activities effectively and efficiently under stringent timelines
customer/client focused
communication proficiency
problem solving and analysis skills
project management skills
ability to effectively present information in one-on-one and small group situations
must have comprehensive skills in all Microsoft Office applications

Job Qualifications

High school diploma
two to four years experience in managing comparable duties
customer/client focused
communication proficiency
problem solving and analysis
project management skills
ability to effectively present information in one-on-one and small group situations to internal and external clients
comprehensive skills in all Microsoft Office applications

Job Duties

Greet and check-in guests
answer, screen, and route telephone calls to appropriate departments or employees
manage regulatory guests for FDA visits according to SOP guidelines
manage Medical Information hotline according to protocol
maintain security by following procedures for visitors and entry to locked suite doors
provide general assistance to group meetings held in first-floor conference rooms
reconcile courier invoices
enter service requests for building issues and access cards
maintain the Warden file including all employees based in Princeton for bi-annual BXP campus fire drills
place coffee and beverage orders
stock reception kitchen and refrigerator for guest use
receive deliveries and sort mail
monitor and replenish safety cabinets
manage physical asset inventory reports bi-annually, asset destruction, and company audit readiness
request new vendors through Procurement
create contracts via CSMS and assign BPO numbers for IT
assign mobile phone numbers to the Telecommunication website for new employees
request business card proof for new employees and route to the employee and manager
support new employee preparation and walk through tour orientation
order, activate, and ship corporate credit cards
update the Everbridge Instant Alert System with changes, additions, or deletions
update the Excel floor plan file for office space availability
order printers and coordinate shipping
maintain office and master keys securely
support IT with courier labels

Job Location

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