Job Overview
Compensation
Hourly
Range $14.50 - $19.25
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
Employee assistance program
Paid holidays
wellness programs
Job Description
Our client is the largest commercial real estate services firm in the United States, known for delivering comprehensive real estate solutions to clients across various industries and sectors. With a strong emphasis on professionalism, innovation, and client satisfaction, this firm has established itself as an industry leader with a global presence and a commitment to excellence. Based in Jacksonville, FL, this corporate office serves as a key hub for the company’s administrative and operational efforts, supporting high-visibility projects and facilitating day-to-day activities that drive business success.
The role being offered is a Receptionist position designed to support this bustling corporate office environment. This position is a contract-to-hire opportunity, making it an excellent chance for administrative professionals seeking a stable yet dynamic workplace. The Receptionist will act as the first point of contact for employees, clients, and visitors, setting the tone for a professional and welcoming office atmosphere. This role requires a polished and proactive individual who is capable of handling multiple responsibilities efficiently while maintaining a warm and approachable demeanor.
The working schedule is Monday through Friday from 8 am to 5 pm, guaranteeing a consistent weekday routine. As the face of the office, the Receptionist will greet guests courteously, manage incoming calls, organize meeting room reservations, coordinate office supplies, process mail, and assist in a variety of administrative functions essential to maintaining smooth office operations. Furthermore, this role supports local office leadership and the Operations team with key administrative tasks, ensuring processes and workflows are followed effectively and on time. The ideal candidate thrives on anticipating office needs, solving potential issues before they escalate, and fostering an environment where both employees and visitors feel valued and well-served.
This position demands exceptional organizational skills, superior communication abilities, and proficiency with Microsoft Office Suite alongside a demonstrated capacity to manage complex, multi-step processes. Experience working in a customer-facing role within a professional office setting is essential, as is the ability to handle confidential information responsibly. Preferred qualifications include experience with calendar management, event planning, and familiarity with Adobe products, especially Adobe Creative Suite. Previous exposure to corporate offices with high client interaction or supporting executives and leadership teams will be advantageous, adding value to the candidate's ability to seamlessly integrate into the company culture and operational rhythm.
Overall, the Receptionist position offers an exciting opportunity to contribute to a leading commercial real estate firm while growing professionally in a supportive and structured corporate environment. Candidates who are detail-oriented, proactive, and committed to excellent service will find this role both rewarding and challenging, providing a platform to showcase their administrative talents and interpersonal skills.
The role being offered is a Receptionist position designed to support this bustling corporate office environment. This position is a contract-to-hire opportunity, making it an excellent chance for administrative professionals seeking a stable yet dynamic workplace. The Receptionist will act as the first point of contact for employees, clients, and visitors, setting the tone for a professional and welcoming office atmosphere. This role requires a polished and proactive individual who is capable of handling multiple responsibilities efficiently while maintaining a warm and approachable demeanor.
The working schedule is Monday through Friday from 8 am to 5 pm, guaranteeing a consistent weekday routine. As the face of the office, the Receptionist will greet guests courteously, manage incoming calls, organize meeting room reservations, coordinate office supplies, process mail, and assist in a variety of administrative functions essential to maintaining smooth office operations. Furthermore, this role supports local office leadership and the Operations team with key administrative tasks, ensuring processes and workflows are followed effectively and on time. The ideal candidate thrives on anticipating office needs, solving potential issues before they escalate, and fostering an environment where both employees and visitors feel valued and well-served.
This position demands exceptional organizational skills, superior communication abilities, and proficiency with Microsoft Office Suite alongside a demonstrated capacity to manage complex, multi-step processes. Experience working in a customer-facing role within a professional office setting is essential, as is the ability to handle confidential information responsibly. Preferred qualifications include experience with calendar management, event planning, and familiarity with Adobe products, especially Adobe Creative Suite. Previous exposure to corporate offices with high client interaction or supporting executives and leadership teams will be advantageous, adding value to the candidate's ability to seamlessly integrate into the company culture and operational rhythm.
Overall, the Receptionist position offers an exciting opportunity to contribute to a leading commercial real estate firm while growing professionally in a supportive and structured corporate environment. Candidates who are detail-oriented, proactive, and committed to excellent service will find this role both rewarding and challenging, providing a platform to showcase their administrative talents and interpersonal skills.
Job Requirements
- High school diploma or equivalent
- 2-3 years of experience in reception, administrative support, office coordination, or a similar customer-facing role
- Exceptional organizational skills
- Strong verbal and written communication skills
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Strong computer skills
- Ability to learn new systems quickly
- Ability to anticipate needs
- Ability to prioritize competing responsibilities
- Ability to manage multiple tasks simultaneously
- Proven ability to coordinate multi-step processes and follow through to completion
- Strong judgment
- Customer service mindset
Job Qualifications
- 2-3 years of experience in reception, administrative support, office coordination, or a similar customer-facing role
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills with a professional presence
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Strong computer skills and the ability to learn new systems quickly
- Ability to anticipate needs, prioritize competing responsibilities, and manage multiple tasks simultaneously
- Proven ability to coordinate multi-step processes and follow through to completion
- Strong judgment and the ability to assess situations quickly and respond appropriately
- Customer service mindset with the ability to build positive relationships across all levels of the organization
- Experience managing complex calendars and shifting priorities
- Event planning and meeting coordination experience
- Experience preparing agendas and documenting clear, actionable meeting notes
- Familiarity with Adobe products
- experience with Adobe Creative Suite is a plus
- Previous experience supporting executives, leadership teams, or professional services environments
- Experience in a corporate office setting with a high degree of client interaction
Job Duties
- Serve as the first point of contact for employees, clients, and visitors entering the office
- Greet guests in a professional and welcoming manner while maintaining a polished front desk presence
- Answer and direct incoming phone calls, respond to inquiries, and relay messages appropriately
- Support day-to-day office operations, ensuring conference rooms, break rooms, and common areas remain organized, stocked, and presentation-ready
- Coordinate meeting room reservations, setups, and resets to support internal meetings and client visits
- Place office supply orders and maintain appropriate inventory levels throughout the office
- Process incoming and outgoing mail, packages, and FedEx shipments
- Assist employees with office access requests and related administrative support
- Draft and distribute office-wide communications and announcements as needed
- Coordinate office events, meetings, and employee engagement activities
- Support multi-step administrative workflows while ensuring tasks are completed accurately and on time
- Anticipate office needs and proactively address issues before they become disruptions
- Follow up consistently on outstanding items and provide status updates without requiring direction
- Maintain confidentiality and professionalism when handling sensitive information
- Provide general administrative support to the Operations team and local office leadership as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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