Receptionist

Tallahassee, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

collaborative work environment

competitive compensation

Job Description

Greenberg Traurig (GT) is a prestigious global law firm with a widespread presence across 15 countries. Renowned for its innovative and collaborative work culture, the firm offers a robust platform for legal professionals and administrative personnel alike to thrive in a fast-paced and dynamic environment. Greenberg Traurig is committed to excellence, diversity, and inclusion, reinforcing its reputation as an employer of choice. The firm provides competitive compensation and an excellent benefits package, supporting the growth and well-being of its employees. As a leader in the legal industry, GT encourages a culture that values creativity, teamwork, and professional development.\n\nGreenberg Traurig’s Tallahassee office is currently seeking an enthusiastic and professional Receptionist to join its Administrative Team. This full-time, in-office role requires a presence Monday through Friday, from 8:30 am to 5:30 pm, and reports directly to the Office Services Manager. The Receptionist will serve as the foremost point of contact for visitors, embodying the firm’s professionalism and welcoming spirit. In addition to managing all incoming calls — both local and national — the Receptionist plays a key role in coordinating various administrative duties essential to maintaining smooth office operations. This position is integral in handling visitor check-ins, scheduling conference room reservations, managing catering orders for meetings, and overseeing transportation arrangements for internal and external clients.\n\nFlexibility is valued in this role, as overtime may occasionally be required to support critical office functions. The Receptionist will be expected to maintain visitor and delivery logs with precision, uphold strict confidentiality, and consistently demonstrate outstanding interpersonal communication skills. The successful candidate will be proactive, detail-oriented, and capable of working independently while fostering a positive client service experience. They will also be open to embracing emerging technologies, including familiarity with AI tools such as Microsoft Copilot and ChatGPT, to enhance daily workflow and maximize efficiency. The opportunity to join Greenberg Traurig provides an excellent pathway to grow within a professional services environment that prioritizes innovation, inclusivity, and collaborative success.

Job Requirements

High School Diploma
Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Excellent interpersonal and communication skills
Professional demeanor and presentation
High attention to detail
Outstanding organizational skills
Ability to manage time effectively
Self-starter able to work independently with minimal supervision
Basic understanding of artificial intelligence and its ethical considerations
Willingness to learn AI platforms and incorporate them responsibly into daily tasks
Proactive learner with adaptability to emerging AI technologies

Job Qualifications

Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Provides outstanding client service, meets high quality standards for services and meets or exceeds client expectations
Candidate must be a self-starter who can work independently with minimal supervision
High attention to detail, outstanding organizational skills and the ability to manage time effectively
High School Diploma
College Degree in Hospitality Management is a plus
Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Job Duties

Acts as first point of contact for all visitors
Greets visitors and promptly notifies internal parties of arrival
Answers incoming calls (locally and nationally) and directs them appropriately
Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts
Orders catering for all meetings and maintains a good rapport with caterers
Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc.
Reserves visitor offices as needed and accommodates visitors upon arrival
Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs
Ensures all visitors check in at reception immediately upon arrival to maintain security
Maintains high degree of professionalism and confidentiality
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned