Receptionist

Tallahassee, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $15.00 - $19.75

Work Schedule

Standard Hours

Day Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

competitive compensation

Collaborative environment

Professional development opportunities

Comprehensive benefits package

Job Description

Greenberg Traurig (GT) is a globally recognized law firm with a strong presence in 15 countries worldwide. Known for its commitment to innovative legal solutions, GT has established itself as a pioneer in the global legal industry by providing top-tier services to a diverse clientele, ranging from multinational corporations to emerging businesses. With a workforce that spans continents, Greenberg Traurig fosters a collaborative and inclusive culture that emphasizes excellence, professionalism, and continual growth. The firm is known not only for its legal expertise but also for promoting a dynamic and supportive working environment where employees are encouraged to innovate and develop their skills.

The firm is currently offering an exciting opportunity to join their Administrative Team as a Receptionist at the Tallahassee office. This full-time, in-office role operates during regular business hours from Monday to Friday, 8:30 am to 5:30 pm. The position reports directly to the Office Services Manager and plays a crucial role in the daily functioning of the office by acting as the primary point of contact for visitors and callers.

As a Receptionist at Greenberg Traurig, you will be the face and voice of the firm, responsible for managing incoming calls and visitors with professionalism and a welcoming demeanor. You will coordinate meeting room reservations, order catering, and assist with transportation arrangements, ensuring smooth and efficient office operations. The role requires excellent interpersonal skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

In addition to traditional receptionist duties, GT encourages candidates to be proactive in adopting emerging technologies, including familiarity and responsible use of artificial intelligence (AI) tools like Microsoft Copilot and ChatGPT to enhance daily workflows. This commitment to innovation is part of the firm’s broader mission to integrate advanced technologies while maintaining high standards of client service and confidentiality.

Greenberg Traurig offers competitive compensation and a comprehensive benefits package which includes health insurance, dental insurance, paid time off, and other employee-centered perks. Working within this globally respected law firm presents an excellent chance for professional growth, continued learning, and meaningful collaboration across various departments. This position is ideal for candidates who are self-starters, detail-oriented, and eager to contribute to a highly respected legal team.

Job Requirements

High School Diploma
Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook
Excellent interpersonal and communication skills oral and written
Professional demeanor and presentation
Ability to work independently with minimal supervision
High attention to detail
Outstanding organizational skills
Willingness to work overtime as needed
Familiarity with or willingness to learn AI platforms
Ability to maintain a high degree of professionalism and confidentiality

Job Qualifications

Excellent interpersonal and communication skills oral and written, professional demeanor and presentation
Provides outstanding client service meets high quality standards for services and meets or exceeds client expectations proactive in seeking innovative ways to help others
Candidate must be a self-starter who can work independently with minimal supervision
High attention to detail, outstanding organizational skills and the ability to manage time effectively
High School Diploma college degree in Hospitality Management is a plus
Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
Demonstrates a basic understanding of artificial intelligence AI, including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
Familiarity with or willingness to learn AI platforms e.g., Microsoft Copilot, ChatGPT, or similar tools and incorporate them responsibly into day-to-day workflows
Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Job Duties

Acts as first point of contact for all visitors
Greets visitors and promptly notifies internal parties of arrival
Answers incoming calls locally and nationally and directs them appropriately
Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating thereto
Orders catering for all meetings and maintains a good rapport with caterers
Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc
Reserves visitor offices as needed and accommodates visitors upon arrival
Accurately and thoroughly maintains visitor and delivery logs and outgoing package logs
Ensures all visitors check in at reception immediately upon arrival to maintain security
Maintains high degree of professionalism and confidentiality
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned