Receptionist

Sacramento, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $22.00 - $25.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

Monday-Friday schedule

Career growth opportunities

Job Description

Pacific Coast Building Services, Inc. is a reputable company specializing in providing high-quality services for installation and maintenance in various construction sectors. The company operates with a focus on insulation, roofing, waterproofing, fireplaces, and garage doors, serving both large and small commercial and residential construction projects. Known for its commitment to excellence and customer satisfaction, Pacific Coast Building Services, Inc. supports several affiliated companies including Alcal Specialty Contracting, Inc., Spilker Pacific, LLC, Gold Label Specialties, LLC, Fireside Home Solutions, and Pacific Coast Contracting Specialties, Inc. The organization prides itself on a professional and diverse workforce, prioritizing inclusivity and equal employment opportunities. They actively encourage applications from veterans, protected veterans, individuals with disabilities, and maintain a strict drug-free workplace policy. Employment verification through E-Verify ensures compliance with legal work authorization.

The current opening is for a Receptionist position based in Sacramento, CA. This role is a full-time, hourly position offering a competitive wage scale of $22.00 to $25.00 per hour. The receptionist will be the first point of contact, welcoming visitors and managing various administrative tasks to support the smooth functioning of the office. This role is pivotal in maintaining a professional environment and enhancing organizational efficiency by managing communications, scheduling, office supplies, and liaising with various departments such as Human Resources, Safety, Risk Management, Marketing, and Accounting.

The receptionist will perform an array of crucial duties including greeting and assisting visitors, maintaining visitor logs, handling phone calls, arranging meetings, ordering supplies, and supporting executives with clerical work. Additionally, the role entails managing office facilities, coordinating maintenance and repairs, and working closely with external vendors to ensure a safe, clean, and operational workspace. Budget management and cost-effective decision making are also key aspects of the role. Employees hired for this role will enjoy a Monday through Friday schedule with benefits including medical, dental, vision, and retirement plans, as well as paid time off including vacation, sick leave, and holidays. This position offers room for growth within an encouraging and collaborative team environment, making it an excellent opportunity for professionals seeking stability and career development within the construction and building services industry.

Job Requirements

high school diploma or equivalent
2 years of office administrative experience
ability to communicate effectively both verbally and in writing
proficiency in using office software and office equipment
strong organizational skills
ability to manage multiple tasks simultaneously
professional telephone etiquette
ability to maintain confidentiality and use discretion
regular attendance
willingness to comply with safety regulations

Job Qualifications

2 years of office administrative experience
experience in the office construction industry is a plus
excellent verbal and written communication skills and a professional manner in dealing with customers and employees
strong organizational and problem-solving skills
professional telephone skills in dealing with the public and other inter-company personnel
regular attendance is required

Job Duties

Greet and assist all incoming visitors
maintain accurate visitor logs and ensure professional and friendly front-office experience
perform a wide range of administrative duties including booking conference rooms, ordering lunch for meetings, arranging travel, maintaining office supply inventory, and receiving and sending mail/packages
answer phones and route calls to appropriate party
respond promptly and professionally to internal and external inquiries
type, prepare, and distribute various forms of correspondence and documents
perform data entry and maintain information across multiple software applications and systems
provide administrative and clerical support to Executives and departments including Human Resources, Safety, Risk Management, Marketing and Accounting
coordinate all aspects of the office facilities, including building maintenance, repairs, and renovations, ensuring the workplace remains clean, safe and fully operational
maintain strong working relationships with external vendors, contractors, and service providers
develop, manage, and monitor the facility budget
track expenses and make cost-effective decisions to ensure efficient use of company resources
build positive and collaborative relationships at all levels of the organization
exercise discretion, sound judgment, and knowledge of the organization to effectively support administrative operations while maintaining confidentiality at all times
abide by all safety regulations set forth by company and governmental regulatory agencies
other duties as assigned