Job Overview
Employment Type
Hourly
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Job Description
Legends Global is a renowned organization committed to fostering an inclusive and dynamic work environment. As an Equal Opportunity and Affirmative Action employer, Legends Global values diversity and encourages women, minorities, individuals with disabilities, and protected veterans to apply. This company operates with a strong commitment to equal employment opportunity and adheres to the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) as a federal contractor. Legends Global is recognized for its dedication to supporting its employees through various development opportunities and maintaining a culture of respect and professionalism. Their focus on inclusivity ensures that every team member is empowered to contribute meaningfully to the company’s objectives.
The Receptionist position in the Sales and Marketing department at Legends Global plays a crucial role in supporting the Director of Sales and other managerial staff. This hourly, non-exempt role requires a highly organized and detail-oriented individual who can manage a multitude of clerical and administrative duties proficiently. The Receptionist is responsible for scheduling appointments, managing incoming mail, handling correspondence, typing routine letters, and maintaining an organized filing system. This position acts as the first point of contact for visitors and callers, providing excellent customer service and ensuring smooth communication within the sales team and with external clients.
In addition to managing schedules and correspondence, the Receptionist arranges travel schedules, coordinates meetings, prepares agendas, and records meeting minutes. The role also involves conducting research, compiling statistical reports, and maintaining office supplies and equipment. Strong multitasking abilities and excellent communication skills are critical to perform these duties successfully. A typing speed of at least 55 words per minute and experience with standard office equipment such as computers, calculators, fax and copy machines are essential for this role.
This opportunity provides a supportive work environment where the Receptionist can develop and enhance their administrative skills while contributing to the success of the sales department. The role demands a proactive approach to problem-solving, a keen eye for detail, and the capacity to prioritize tasks efficiently to handle the fast-paced demands of the department. With Legends Global’s commitment to equal opportunity and workforce diversity, this position offers a valuable chance to be part of a reputable organization that values its employees and their professional growth.
The Receptionist position in the Sales and Marketing department at Legends Global plays a crucial role in supporting the Director of Sales and other managerial staff. This hourly, non-exempt role requires a highly organized and detail-oriented individual who can manage a multitude of clerical and administrative duties proficiently. The Receptionist is responsible for scheduling appointments, managing incoming mail, handling correspondence, typing routine letters, and maintaining an organized filing system. This position acts as the first point of contact for visitors and callers, providing excellent customer service and ensuring smooth communication within the sales team and with external clients.
In addition to managing schedules and correspondence, the Receptionist arranges travel schedules, coordinates meetings, prepares agendas, and records meeting minutes. The role also involves conducting research, compiling statistical reports, and maintaining office supplies and equipment. Strong multitasking abilities and excellent communication skills are critical to perform these duties successfully. A typing speed of at least 55 words per minute and experience with standard office equipment such as computers, calculators, fax and copy machines are essential for this role.
This opportunity provides a supportive work environment where the Receptionist can develop and enhance their administrative skills while contributing to the success of the sales department. The role demands a proactive approach to problem-solving, a keen eye for detail, and the capacity to prioritize tasks efficiently to handle the fast-paced demands of the department. With Legends Global’s commitment to equal opportunity and workforce diversity, this position offers a valuable chance to be part of a reputable organization that values its employees and their professional growth.
Job Requirements
- High school diploma or G.E.D.
- two years related secretarial experience
- ability to type at least 55 wpm
- ability to use all office equipment including computer, calculator, fax machines, copy machines
- ability to prioritize tasks and handle multiple tasks at a time
- good communication, problem solving and organizational skills
- excellent customer service and public relations skills
Job Qualifications
- High school diploma or G.E.D.
- two years related secretarial experience
- ability to type at least 55 wpm
- ability to use all office equipment including computer, calculator, fax machines, copy machines
- ability to prioritize tasks and handle multiple tasks at a time
- good communication, problem solving and organizational skills
- excellent customer service and public relations skills
Job Duties
- Reads and routes incoming mail
- locates and attaches appropriate file to correspondence to be answered by Director or Manager
- composes and types routine correspondence
- organizes and maintains file system and files correspondence and other records
- answers and screens Director/Manager telephone calls and arranges conference calls
- coordinates Director/Manager schedule and makes appointments
- greets scheduled visitors and directs to appropriate area or person
- arranges and coordinates travel schedules and reservations
- conducts research and compiles and types statistical reports
- completes monthly facility reports
- coordinates and arranges executive staff and other meetings
- prepares agendas
- reserves and prepares meeting location
- records and transcribes minutes of meetings
- makes copies of correspondence or other printed materials
- prepares outgoing mail and correspondence including email and faxes
- orders and maintains supplies and arranges for equipment maintenance
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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