Receptionist

Fort Collins, CO, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $20.00 - $25.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Employee assistance program

401(k) retirement plan

Paid holidays

Job Description

Innovative Mechanical & Design (IMD), a Legence company, is a full-service provider specializing in heating, cooling, plumbing, and repair services. IMD offers comprehensive turnkey solutions designed to meet the high standards of the industry. The company prides itself on its experienced team that collaborates to create intelligent and innovative solutions tailored to clients' needs. IMD's approach is to think outside the box, providing quality consultations and options to clients, ensuring that every project benefits from creativity and practical solutions. Situated in Windsor, Colorado, IMD operates as part of Legence, a Nasdaq-listed company renowned for its engineering, consulting, installation, and maintenance of mission-critical mechanical, electrical, and plumbing systems. Legence services technically demanding sectors, including many of the Nasdaq-100 Index clients, with a commitment to sustainability, energy efficiency, and reliability.

This role is an entry-level, full-time position based in Windsor, CO, offering a competitive wage range of $20 to $25 per hour. The job centers on receptionist and clerical responsibilities, requiring an individual with enthusiasm, a positive attitude, and attention to detail. As the first point of contact, the receptionist will represent the company’s professionalism and commitment to customer service. The role involves managing communications, including phone, fax, and email, and performing clerical tasks such as scanning and indexing various important documents into Sage Paperless. The position requires familiarity with office equipment, multi-line phone systems, and the ability to maintain confidentiality while handling sensitive information. Organizational skills, time management, initiative, and the ability to work with minimal supervision are critical for success. The receptionist also handles office inventory, mail distribution, and assists various managers with clerical duties and special projects. This dynamic role ensures the smooth functioning of the front office and supports operational efficiency within the company. Candidates will gain exposure to a thriving mechanical services company and benefit from the stable environment of a reputable Nasdaq-listed parent company, with significant opportunities for growth and professional development within the construction and mechanical services industries.

Job Requirements

Must be able to use a multi-line phone system
must be able to file using alpha and numeric systems
must be able to lift 25 lbs
position requires enthusiasm and a positive attitude
position requires paying close attention to detail and the ability to stay focused for long periods of time
ability to work within defined procedures and time limits
must be able to maintain high level of confidentiality
must maintain a valid driver's license and be insurable

Job Qualifications

Degree preferred but not required
1-3 years of experience in related area
proficient in Microsoft applications
proficient in the use of phone system, copiers, fax machines and other general office equipment
ability to work at computer for extended periods of time
effective verbal and written communication skills
ability to maintain a high level of confidentiality
must maintain a valid driver's license and be insurable through Yearout auto insurance

Job Duties

Greets incoming people at the front receptionist area
answers and distribute all incoming phone lines within 3 rings
responsible for scanning, indexing, and routing all documents including invoices, statements, receipts, payment stubs, certificates of insurance, timecards, and other miscellaneous items
maintains inventory of hard hats, safety glasses and vests for newly hired field personnel
emails incoming faxes to the addressed personnel as soon as they arrive
maintains all aspects of the incoming and outgoing mail and postage machine
coordinates FedEx, UPS, and US Postal Service shipments
maintains shipping supplies for FedEx, UPS, and US Postal Service
prepares and maintains an accurate office supply inventory
logs all incoming plans and submittals for tracking and notifies office personnel of delivery
performs small housekeeping chores around the office
may make deliveries, pick-ups, and miscellaneous errands for the office
maintains the front office in a neat and orderly manner at all times
assists specific Managers with various clerical duties and special projects as directed