Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
friendly work environment
overtime pay
Job Description
Our organization is a reputable firm dedicated to providing exceptional legal and administrative services to our clients. We pride ourselves on maintaining a professional environment where both staff and visitors feel welcomed and valued. As a growing entity, we are committed to excellence, offering a workplace that supports personal growth and career development. We operate in a dynamic office setting, serving a diverse clientele and managing a variety of professional tasks each day to uphold the firm's efficient operations and client satisfaction. Our team is composed of dedicated professionals who work collaboratively to ensure the highest standards of service and office management are consistently met.
We are currently seeking a full-time Receptionist who will serve as the first point of contact for clients, visitors, and business partners entering the firm. This office-based role requires the individual to greet guests warmly, facilitate communications via a multi-line phone system, and provide helpful directions and information as needed. Reporting directly to the Office Manager and also liaising with the Intake Manager, the Receptionist plays a crucial role in maintaining the organizational flow and upholding the firm’s client service standards. In addition to welcoming visitors and managing calls, the role involves handling various administrative support duties including mail distribution, boardroom setup, clerical tasks such as filing and scanning, and scheduling management. The position demands a professional who can balance multiple responsibilities with excellent time management skills, exhibiting patience and professionalism when addressing client needs or managing difficult interactions. This role offers a stable full-time schedule, Monday through Friday, with occasional overtime based on project demands. The successful candidate will contribute significantly to the smooth daily operations of the front office, creating a positive and secure environment while supporting personnel and visitors alike.
We are currently seeking a full-time Receptionist who will serve as the first point of contact for clients, visitors, and business partners entering the firm. This office-based role requires the individual to greet guests warmly, facilitate communications via a multi-line phone system, and provide helpful directions and information as needed. Reporting directly to the Office Manager and also liaising with the Intake Manager, the Receptionist plays a crucial role in maintaining the organizational flow and upholding the firm’s client service standards. In addition to welcoming visitors and managing calls, the role involves handling various administrative support duties including mail distribution, boardroom setup, clerical tasks such as filing and scanning, and scheduling management. The position demands a professional who can balance multiple responsibilities with excellent time management skills, exhibiting patience and professionalism when addressing client needs or managing difficult interactions. This role offers a stable full-time schedule, Monday through Friday, with occasional overtime based on project demands. The successful candidate will contribute significantly to the smooth daily operations of the front office, creating a positive and secure environment while supporting personnel and visitors alike.
Job Requirements
- High school diploma or GED
- Typing speed of 45 words per minute
- Proficiency in Microsoft Office Suite or similar software
- Strong communication skills
- Excellent organizational skills
- Ability to operate standard office equipment including computer, phone, printers, and scanners
- Strong attention to detail
- Ability to meet timelines and adapt to changing priorities
- Ability to maintain professionalism under pressure
- Exceptional customer service skills
- Regular and punctual attendance
- Full-time availability Monday through Friday
Job Qualifications
- Minimum of high school diploma or GED
- Excellent clerical and general office administration skills
- Proficient in Microsoft Office Suite or similar software
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Ability to type 45 words per minute accurately
- Exceptional interpersonal and customer service skills
- Ability to establish and maintain effective work relationships
- Patience and professionalism in dealing with difficult visitors and clients
Job Duties
- Welcome clients and visitors by greeting them in person or on the telephone
- Alert firm personnel of visitor arrivals
- Assist potential clients by screening inquiry type and routing calls to appropriate legal team on a multi-line phone system
- Maintain reception area cleanliness and monitor potential security risks
- Assemble and stamp mailers by specific deadline
- Set up boardroom meeting space and provide refreshments to guests
- Distribute and oversee incoming and outgoing mail
- Complete clerical and other duties as requested
- Conduct client satisfaction surveys
- Perform daily administrative tasks including filing, scanning, and managing schedules
- Ensure regular, consistent, punctual attendance
- Perform other duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
