Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Remote work option
Employee assistance program
Professional Development
Job Description
McGuireWoods is a prestigious international law firm recognized for delivering exceptional legal services to a diverse range of clients, including corporations, individuals, and nonprofit organizations. Established in 1834, McGuireWoods has built a legacy of excellence and reliability in the legal industry, with offices spread across the United States and globally. The firm prides itself on its commitment to innovation, client service, and a collaborative work environment that supports the professional growth of its employees.
Located in Richmond, Virginia, the McGuireWoods office seeks a professional, personable, and proactive Receptionist who will play a vital role in creating a welcoming and efficient front office experience. This position serves as the first point of contact for all clients and visitors, ensuring that they are greeted warmly and that security protocols are strictly maintained. The Receptionist will be responsible for greeting both internal and external clients via in-person meetings, telephone, or email communications, embodying the firm’s values of professionalism and hospitality.
The role includes managing the scheduling and use of the firm’s conference rooms and facilities, providing telephone coverage not only for the Richmond office but also for other McGuireWoods offices, and supporting the local office’s administrative needs. The Receptionist will work closely with a collaborative team to ensure seamless operations and maintain the high standards for which the firm is known.
Key responsibilities also include providing hospitality services such as assisting visitors with personal belongings, offering beverages, and handling basic print or copy requests. The role also requires responsiveness to client and visitor needs, effective coordination of meeting requirements such as audio-visual setups, conference room arrangements, and food and beverage requests, as well as maintenance of visitor access lists and logging accurate messages.
McGuireWoods offers its employees excellent benefits and a hybrid remote work option, promoting flexibility and a healthy work-life balance. The firm’s use of innovative technology, including access to Harvey, a legal-specific AI tool, streamlines routine tasks and empowers employees to focus on more meaningful, high-impact work. The ideal candidate should be a collaborative team player who is self-motivated, flexible, and eager to contribute to the firm’s success while delivering a polished and professional reception experience.
Emphasizing excellent communication skills, adaptability, and a positive attitude, the Receptionist position at McGuireWoods represents a fantastic opportunity for individuals seeking to join a well-respected law firm with a longstanding tradition of excellence and service. This employment opportunity contributes not only to operational efficiency but also to the overall client experience, reinforcing McGuireWoods’ reputation as a leader in the legal sector.
Located in Richmond, Virginia, the McGuireWoods office seeks a professional, personable, and proactive Receptionist who will play a vital role in creating a welcoming and efficient front office experience. This position serves as the first point of contact for all clients and visitors, ensuring that they are greeted warmly and that security protocols are strictly maintained. The Receptionist will be responsible for greeting both internal and external clients via in-person meetings, telephone, or email communications, embodying the firm’s values of professionalism and hospitality.
The role includes managing the scheduling and use of the firm’s conference rooms and facilities, providing telephone coverage not only for the Richmond office but also for other McGuireWoods offices, and supporting the local office’s administrative needs. The Receptionist will work closely with a collaborative team to ensure seamless operations and maintain the high standards for which the firm is known.
Key responsibilities also include providing hospitality services such as assisting visitors with personal belongings, offering beverages, and handling basic print or copy requests. The role also requires responsiveness to client and visitor needs, effective coordination of meeting requirements such as audio-visual setups, conference room arrangements, and food and beverage requests, as well as maintenance of visitor access lists and logging accurate messages.
McGuireWoods offers its employees excellent benefits and a hybrid remote work option, promoting flexibility and a healthy work-life balance. The firm’s use of innovative technology, including access to Harvey, a legal-specific AI tool, streamlines routine tasks and empowers employees to focus on more meaningful, high-impact work. The ideal candidate should be a collaborative team player who is self-motivated, flexible, and eager to contribute to the firm’s success while delivering a polished and professional reception experience.
Emphasizing excellent communication skills, adaptability, and a positive attitude, the Receptionist position at McGuireWoods represents a fantastic opportunity for individuals seeking to join a well-respected law firm with a longstanding tradition of excellence and service. This employment opportunity contributes not only to operational efficiency but also to the overall client experience, reinforcing McGuireWoods’ reputation as a leader in the legal sector.
Job Requirements
- High school diploma or GED
- Minimum of 2 years of related experience preferably in a corporate setting
- Strong administrative skills with the ability to manage multiple priorities
- Presence of mind and sound judgment in emergency and simulated situations
- Collaborative team player who is proactive self-motivated and eager to take on additional responsibilities
- Friendly approachable and adaptable with a positive attitude and willingness to learn
- Excellent verbal and written communication skills
- Flexibility to work overtime as needed
- Willingness and desire to work with innovative technology platforms
Job Qualifications
- High school diploma or GED
- Minimum of 2 years of related experience preferably in a corporate setting
- Strong administrative skills with the ability to manage multiple priorities
- Presence of mind and sound judgment in emergency and simulated situations
- Collaborative team player who is proactive self-motivated and eager to take on additional responsibilities
- Friendly approachable and adaptable with a positive attitude and willingness to learn
- Excellent verbal and written communication skills
- Flexibility to work overtime as needed
- Willingness and desire to work with innovative technology platforms
Job Duties
- Serve as the first point of contact by welcoming and announcing all clients and visitors ensuring adherence to security protocols including managing visitor access lists
- Answer and direct inquiries accordingly through attendant console software
- Relay accurate messages as required
- Work as part of a collaborative receptionist team to manage and direct incoming calls for local and other firm offices
- Extend hospitality services as necessary such as assisting with personal belongings offering beverages basic print copy assistance parking ticket validations
- Manage conference room reservations including reserving and confirming new reservations approving pending reservations adjusting meeting locations as necessary and notifying appropriate parties of changes or updates accurately maintaining electronic room reservation system
- Coordinate with appropriate personnel to ensure meeting requirements are met including audio-visual setups conference room arrangements and food and beverage requests
- Provide general administrative assistance to legal staff and management as required
- Reserve Visiting Attorney offices and coordinate special requests for clients internal personnel and visitors
- Communicate facility maintenance needs to appropriate personnel
- Maintain reception conference room and visiting attorney areas to firm standards
- Maintain knowledge of emergency procedures and participate as part of the Building Evacuation Team
- Perform additional duties as directed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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