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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $14.00 - $18.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Dental Insurance
Retirement Plan
Paid holidays
Professional Development
Employee Discounts
Job Description
The hiring establishment is a professional service-oriented company specializing in providing efficient and organized front desk operations within a fast-paced service and construction environment. This company takes pride in maintaining a high standard of confidentiality, professionalism, and exceptional customer service while ensuring smooth administrative processes. The environment is characterized by a collaborative and dynamic team that values clear communication, accuracy, and a commitment to quality and timeliness in all aspects of their work. This establishment strives to foster an engaging workplace culture by supporting HR initiatives and emphasizing employee engagement through organized events and training. The company is dedicated to... Show More
Job Requirements
- High school diploma
- receptionist, switchboard or administrative assistant experience
- excellent written and verbal communication skills
- ability to follow verbal and written instructions
- detail oriented with excellent organization skills
- ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the company
- ability to use general office equipment
- ability to speak clearly, articulately and in a pleasant tone
- ability to maintain accurate and auditable records
- ability to work in a fast-paced service/construction team environment
- attention to detail with emphasis on accuracy and quality
- ability to prioritize work to balance multiple projects and deadlines
Job Qualifications
- High school diploma
- receptionist, switchboard or administrative assistant experience
- excellent written and verbal communication skills
- ability to follow verbal and written instructions
- detail oriented with excellent organization skills
- ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the company
- ability to use general office equipment
- ability to speak clearly, articulately and in a pleasant tone
- ability to maintain accurate and auditable records
- ability to work in a fast-paced service/construction team environment
- attention to detail with emphasis on accuracy and quality
- ability to prioritize work to balance multiple projects and deadlines
Job Duties
- Uphold the confidentiality of sensitive information handled at the front desk
- consistently demonstrate professionalism and courtesy when interacting with visitors, colleagues, and management
- support with HR event preparation and coordinating for employee engagement initiatives
- greet and receive visitors with a courteous, friendly, and helpful attitude
- maintain a well-organized and presentable front desk area, ensuring it is up and running by 8:00 AM daily
- ensure timecards are completed and submitted by every Monday
- report any discrepancies or issues with timecards to the HR department
- place office supply orders every Wednesday to ensure stock is maintained
- daily restocking of coffee, snacks, and supplies in the breakroom and conference room
- send and receive mail and packages through USPS and FedEx as required
- sort and deliver mail and packages upon arrival
- open all checks and direct them to the appropriate department for processing
- answer all incoming calls with a friendly, positive tone, providing empathy and reassurance to customers
- use the centralized telephone console to manage incoming, outgoing, and interoffice calls
- relay accurate information and ensure that calls are directed to the correct individuals
- provide general administrative tasks in support of all departments and managers as needed
- scheduling of applicants, sourcing for recruitment, document and data entry
- update seating charts regularly to reflect any changes
- check and approve meetings via calendars several times a day
- check for incoming faxes and distribute them accordingly
- maintain records and ensure confidentiality in all administrative processes
- event and card coordination for monthly birthday cards and yearly Christmas cards to all employees
- supporting with Safety Council Training set up for current employees
- run monthly billing reports and give to Managers as needed
- also send full report at end of month to Managers and Partners
- run active report for meetings
- run active/inactive report once a week to make sure it is clean
- run Unposted Freeform and AIA report 2x a month to make sure it is cleaned up
- go over liens / notices report with managers and make sure owner info is in CE for liens and notices to be sent
- run job cost detail report for managers, if needed
- run PO status report to see which pick tickets have not been received from field
- run committed cost report to investigate and clean up old cost on jobs
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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