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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $15.00 - $19.75
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Health savings account
401K Matching
Life insurance
short-term disability
long-term disability
Wellness Program
Paid Time Off
Work/Life Balance
Employee engagement events
growth potential
Community involvement
Job Description
HUB International Limited is a leading global insurance and employee benefits broker, recognized for providing a comprehensive range of property, casualty, risk management, life and health insurance, employee benefits, investment, and wealth management products and services. With a formidable presence across North America, HUB operates over 600 offices and employs more than 21,000 dedicated professionals. The company has experienced significant growth driven by its strategic success in mergers and acquisitions, which has enabled it to expand its offerings and deepen its market presence. HUB International prides itself on its entrepreneurial culture, promoting open dialogue and continuous improvement, which empowers employees... Show More
Job Requirements
- High school diploma or equivalent required
- associate's degree or relevant coursework preferred
- 1-3 years of receptionist, front desk, or administrative support experience in a professional office setting
- bilingual (English/Spanish) strongly preferred
- proficiency in Microsoft Office Suite including Outlook, Word, Excel, Teams
- professional demeanor with excellent verbal and written communication skills
- strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
- dependable, punctual, and able to maintain confidentiality
Job Qualifications
- High school diploma or equivalent
- associate's degree or relevant coursework preferred
- 1-3 years of receptionist, front desk, or administrative support experience in a professional office setting
- bilingual (English/Spanish) strongly preferred
- proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Teams
- professional demeanor with excellent verbal and written communication skills
- strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
- dependable, punctual, and able to maintain confidentiality
- strong customer service orientation with a warm, professional presence
- ability to interact effectively with all levels of staff, clients, and external partners
- detail-oriented with the ability to manage competing priorities and deadlines
- comfortable with technology and able to learn new systems quickly
- team player with a proactive, solutions-oriented approach
Job Duties
- Greet and welcome visitors, clients, vendors, and candidates in a professional and courteous manner
- manage the reception area to maintain a clean, organized, and professional appearance at all times
- answer, screen, and direct incoming calls on a multi-line phone system
- take accurate messages and ensure timely follow-up
- coordinate visitor access including sign-in procedures, badges, and conference room setup
- notify employees of visitor arrivals and manage the front lobby schedule
- sort, distribute, and process incoming and outgoing mail, packages, and courier deliveries
- maintain office supply inventory and place orders as needed
- assist with conference room scheduling, setup, and technology coordination for meetings and events
- support kitchen and common area upkeep to ensure a professional environment
- assist with basic IT coordination including submitting help desk tickets and troubleshooting minor equipment issues
- provide general administrative support to leadership and staff as needed, including filing, scanning, data entry, and document preparation
- coordinate building access, opening/closing procedures, and alarm system management
- support new hire onboarding logistics including workspace setup, equipment coordination, and first-day welcome
- assist with event planning and coordination for internal celebrations, carrier visits, and staff meetings
- manage vendor relationships for office services including cleaning, catering, and building maintenance
- track and maintain office-related documentation as needed
- other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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