Job Overview
Compensation
Hourly
Range $22.00 - $25.00
Benefits
Contract Position
Opportunity to gain administrative experience
Professional work environment
team-oriented culture
skill development opportunities
Job Description
Our client, located in the vibrant city of San Mateo, is seeking a motivated and dependable Receptionist to join their team on a contract basis. San Mateo is known for its thriving business environment and diverse community, making it an excellent place for professionals seeking to enhance their administrative careers. The company specializes in offering top-tier services and values a welcoming and professional atmosphere for both visitors and staff. The organization prides itself on maintaining efficient office operations and delivering outstanding customer service, ensuring a pleasant and productive work environment.
The Receptionist role is pivotal in creating a positive first impression for everyone who interacts with the company. This position is tailored for a professional individual who thrives in a fast-paced setting and possesses exceptional communication and organizational skills. The Receptionist will serve as the initial point of contact, managing interactions with visitors, clients, and employees with a courteous and professional demeanor. Attention to detail and the ability to handle multiple tasks simultaneously are crucial to succeed in this role.
Beyond greeting and assisting guests, this role involves providing comprehensive administrative support to keep the office running smoothly. Responsibilities include managing phone calls, scheduling meetings, coordinating conference room bookings, and supporting calendar management. The Receptionist will also be responsible for handling mail and deliveries, maintaining a clean and organized front desk area, and performing office tasks such as data entry, filing, scanning, and document preparation. Monitoring office supply levels and placing orders when necessary falls under the scope of this position as well.
This contract opportunity offers a chance to contribute to a dynamic workplace where every interaction matters. The role demands reliability, professionalism, and a keen sense of organization, making it suitable for candidates who are proactive and keen to support a team's overall efficiency. While this is a contract position, it provides excellent exposure to office administration and client interaction, making it an attractive role for individuals looking to bolster their resumes with practical experience in reception and administrative support.
The Receptionist role is pivotal in creating a positive first impression for everyone who interacts with the company. This position is tailored for a professional individual who thrives in a fast-paced setting and possesses exceptional communication and organizational skills. The Receptionist will serve as the initial point of contact, managing interactions with visitors, clients, and employees with a courteous and professional demeanor. Attention to detail and the ability to handle multiple tasks simultaneously are crucial to succeed in this role.
Beyond greeting and assisting guests, this role involves providing comprehensive administrative support to keep the office running smoothly. Responsibilities include managing phone calls, scheduling meetings, coordinating conference room bookings, and supporting calendar management. The Receptionist will also be responsible for handling mail and deliveries, maintaining a clean and organized front desk area, and performing office tasks such as data entry, filing, scanning, and document preparation. Monitoring office supply levels and placing orders when necessary falls under the scope of this position as well.
This contract opportunity offers a chance to contribute to a dynamic workplace where every interaction matters. The role demands reliability, professionalism, and a keen sense of organization, making it suitable for candidates who are proactive and keen to support a team's overall efficiency. While this is a contract position, it provides excellent exposure to office administration and client interaction, making it an attractive role for individuals looking to bolster their resumes with practical experience in reception and administrative support.
Job Requirements
- High school diploma or equivalent
- previous experience as a receptionist or similar role
- strong communication skills
- proficiency in Microsoft Office Suite
- ability to multitask and manage time effectively
- professional and courteous demeanor
- reliable and punctual
Job Qualifications
- High school diploma or equivalent
- previous experience as a receptionist or in an administrative support role preferred
- strong communication and interpersonal skills
- proficiency in Microsoft Office Suite
- excellent organizational and multitasking abilities
- ability to handle phone systems and manage front desk operations
- customer service orientation
- attention to detail and discretion
Job Duties
- Greet and assist visitors, clients, and employees in a courteous and professional manner
- answer and direct incoming phone calls promptly and accurately
- manage the front desk area and maintain a clean, organized reception space
- handle incoming and outgoing mail, packages, and deliveries
- schedule meetings, coordinate conference room bookings, and assist with calendar management
- provide administrative support such as data entry, filing, scanning, and document preparation
- monitor office supplies and place orders as needed
- support additional clerical and office tasks as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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