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Job Overview
Employment Type
Temporary
Hourly
Compensation
Hourly
Exact $28.00
Work Schedule
Standard Hours
Benefits
competitive hourly rate
Paid Time Off
Professional development opportunities
collaborative work environment
health insurance options
Friendly office culture
Central business district location
Job Description
Our client is a prestigious global communications firm known for delivering top-notch services in the dynamic communications industry. This firm has established itself as a leader in providing innovative communication solutions that connect businesses and organizations worldwide. Operating from its central business district location, the company fosters a collaborative and professional work environment that champions excellence and customer-focused service. They have a strong commitment to maintaining high standards of operational efficiency and customer satisfaction, making them an employer of choice for career-driven professionals. This temporary role offers a competitive hourly wage of $28 and requires onsite presence from 8:30 a.m.... Show More
Job Requirements
- Ability and desire to take initiative
- Strong attention to detail and problem-solving skills
- Good time management and ability to manage multiple priorities
- Competent decision making and knowing when to escalate matters
- Strong verbal and written communication skills
- Exceptional organization skills
- Experience with discretion and confidentiality
- Availability to work on-site from 8:30 a.m. to 5:30 p.m. Monday to Friday
- Ability to manage a high volume of work efficiently
Job Qualifications
- Three to five years of experience in a professional office environment in executive and/or administrative support
- Proficient in MS Office, including Outlook, Word, PowerPoint, and Excel
- Working knowledge of mail processes such as postage machines, FedEx, and UPS
- Ability to read, interpret, and comprehend floor plans and office policies
- Strong verbal and written communication skills
- Exceptional organization and time management skills
- Ability to work independently and within a team
- Experience handling confidential information with discretion
- Demonstrated problem-solving skills and attention to detail
- High level of professionalism and maturity
Job Duties
- Processes expense reimbursements, invoices, and purchase orders
- Ensures timely submission and resolution of facilities-related requests
- Maintains office efficiency through space allocations, office systems, layouts, and equipment procurement
- Oversees kitchen supplies and ensures snacks and beverages are stocked
- Manages reception area to maintain effective telephone and mail communications
- Acts as liaison to office building management and coordinates operations
- Assists with onboarding new hires and development of safety procedures
- Coordinates administrative tasks for the Head of the Office including calendar management and preparation of confidential documents
- Prepares travel arrangements and expense reports
- Develops presentations, correspondence, and meeting minutes
- Supports business development efforts and schedules coordination
- Facilitates communication and distributes messages on behalf of the leadership team
- Organizes local meetings, events, and coordinates logistics with vendors
- Partners with marketing and events team to manage event planning logistics
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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