Receptionist

South Bend, IN, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $16.00 - $20.00

Benefits

supportive work environment

opportunities for professional development

Collaborative school community

Academic calendar work schedule

Training and staff meetings

Contribution to meaningful educational mission

Dynamic and engaging workplace

Job Description

Portage School of Leaders is a dedicated educational institution committed to nurturing the growth and development of its students through fostering an environment of leadership, respect, and academic excellence. This school is known for its supportive and welcoming community that values clear communication and the well-being of every student and staff member. Serving a diverse population of learners, the school emphasizes creating a safe and organized environment where students can thrive educationally and socially throughout the academic calendar year.

The role of Receptionist at the Portage School of Leaders is a crucial position that serves as the first poi... Show More

Job Requirements

High school diploma or equivalent required
previous experience in customer service, office work, or a school setting preferred
proficiency with phone systems, email, and basic computer programs (Microsoft Office, Google Suite)
strong verbal and written communication skills
friendly, professional demeanor and the ability to multitask

Job Qualifications

High school diploma or equivalent required
previous experience in customer service, office work, or a school setting preferred
proficiency with phone systems, email, and basic computer programs (Microsoft Office, Google Suite)
strong verbal and written communication skills
friendly, professional demeanor and the ability to multitask

Job Duties

Greet and assist visitors, students, and parents ensuring a welcoming and professional front office environment
maintain detailed sign-in logs to track all visitors entering and leaving the premises
manage background checks for all volunteers and agencies
answer phone calls, direct inquiries, and manage email communications
maintain student records including enrollment and attendance
coordinate reception of health information and records with the school nurse
assist with student registration, withdrawals, and transfers
prepare and distribute school correspondence, newsletters, and announcements
schedule and coordinate meetings, appointments, and events for the Head of School and administrative staff
manage office supplies and ensure the office is well-organized and stocked
handle confidential information with discretion
support the principal and staff with various clerical tasks including filing, data entry, and document preparation
manage substitute teacher support
assist with students who come in late to school or leave early to ensure they have signed in/out and have a pass to class
share information broadly with administrators, teachers, and students' families through email, phone calls, or alternative communication methods
receive, sort, and systematize mail and packages
other duties as assigned by building and district administration

Job Location

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