Job Overview
Employment Type
Full-time
Work Schedule
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Job Description
The Office of Student Life is dedicated to fostering student development, learning, well-being, and a strong sense of belonging, empowering students to achieve their academic, personal, and professional goals. As a vital part of the university community, this department supports a broad range of student activities and events, cultivating an engaging campus environment that promotes inclusivity and student success. The office serves as a hub for coordinating various events that enrich the student experience and enhances the campus culture through comprehensive scheduling and event management services.
The Special Events Coordinator position plays a pivotal role within the Office of Student Life, focusing on the leadership and management of special event operations within the university's recreational sports facilities. Reporting directly to the Assistant Director for Scheduling and Events, the coordinator oversees all aspects of events held in the recreation centers, ensuring these are executed smoothly and efficiently. This position serves as the primary evening and weekend professional staff contact for special events, managing interactions with reservations, customers, and clients to uphold exceptional service standards.
This role requires a detailed understanding of the department’s event policies and procedures, enforcing compliance among various event groups to maintain order and safety. The Special Events Coordinator collaborates closely with student organizations, external vendors, caterers, and facility operations staff, providing expert advice and consultation throughout the event planning process to facilitate successful outcomes. This involves coordinating equipment rentals, managing special event coverage, and acting as a liaison among all involved parties to resolve routine issues and ensure seamless event execution.
The role demands strong operational management skills, including responsibility for purchasing and maintaining event equipment, conducting regular inventory inspections, and performing internal audits. The coordinator also contributes to the refinement of scheduling and event procedures by assisting with the creation, review, and documentation of process guidelines. This position offers an exciting opportunity to work within a dynamic, student-centered environment with a focus on enhancing the campus experience through expertly managed events.
The position is classified within Sales and Customer Service, under Event Services, and is designated as an Individual Contributor at the Specialist 2 career level. This is a regular, full-time role operating primarily on the first shift, with a pay range of $19.28 to $24.03 per hour. The Special Events Coordinator is an essential member of the team, committed to supporting the mission of the Office of Student Life and contributing to an engaging and memorable campus life.
The Special Events Coordinator position plays a pivotal role within the Office of Student Life, focusing on the leadership and management of special event operations within the university's recreational sports facilities. Reporting directly to the Assistant Director for Scheduling and Events, the coordinator oversees all aspects of events held in the recreation centers, ensuring these are executed smoothly and efficiently. This position serves as the primary evening and weekend professional staff contact for special events, managing interactions with reservations, customers, and clients to uphold exceptional service standards.
This role requires a detailed understanding of the department’s event policies and procedures, enforcing compliance among various event groups to maintain order and safety. The Special Events Coordinator collaborates closely with student organizations, external vendors, caterers, and facility operations staff, providing expert advice and consultation throughout the event planning process to facilitate successful outcomes. This involves coordinating equipment rentals, managing special event coverage, and acting as a liaison among all involved parties to resolve routine issues and ensure seamless event execution.
The role demands strong operational management skills, including responsibility for purchasing and maintaining event equipment, conducting regular inventory inspections, and performing internal audits. The coordinator also contributes to the refinement of scheduling and event procedures by assisting with the creation, review, and documentation of process guidelines. This position offers an exciting opportunity to work within a dynamic, student-centered environment with a focus on enhancing the campus experience through expertly managed events.
The position is classified within Sales and Customer Service, under Event Services, and is designated as an Individual Contributor at the Specialist 2 career level. This is a regular, full-time role operating primarily on the first shift, with a pay range of $19.28 to $24.03 per hour. The Special Events Coordinator is an essential member of the team, committed to supporting the mission of the Office of Student Life and contributing to an engaging and memorable campus life.
Job Requirements
- Bachelor's degree or equivalent experience
- Minimum of 2 years relevant experience required
- 2-4 years relevant experience preferred
- Ability to work evenings and weekends
- Strong organizational skills
- Excellent communication skills
Job Qualifications
- Bachelor's degree or equivalent experience
- Experience in event coordination or management
- Strong communication and interpersonal skills
- Ability to work evenings and weekends as required
- Knowledge of event policies and procedures
- Proficiency in scheduling and inventory management
- Experience with vendor relations and contract coordination
Job Duties
- Lead special event operations and staff for events held in recreation centers
- Serve as evening and weekend professional staff contact for special events, reservations, customers, and clients
- Ensure all event groups comply with department policies and procedures
- Participate in event planning and consultation with student organizations and other event client groups
- Coordinate with catering, facility operations, external vendors, and services to arrange equipment and provide event coverage
- Liaison between outside vendors, caterers, and clients to ensure successful event execution
- Manage purchasing requests, inventories, and internal audits related to event equipment
- Assist with the creation, review, and updating of process documentation for scheduling and special events
- Coordinate off-site equipment rentals
- Resolve routine problems and provide solutions during the event planning process
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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