PT Coordinator, Athletic Event Management

Wilmington, NC, USA|

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

flexible schedule

Employee wellness programs

Job Description

Cape Fear Community College (CFCC), a respected educational institution in North Carolina, is dedicated to fostering growth, learning, and community engagement through diverse academic and extracurricular programs. CFCC supports a vibrant athletics department known as Sea Devil Athletics, which emphasizes both competitive sports and community involvement. The institution is committed to providing equal employment opportunities and maintaining a work environment free from discrimination, ensuring all employees are respected and supported regardless of their background or identity. CFCC is seeking a Coordinator of Athletic Event Management to join its athletics team, operating under the Department of Athletics and reporting directly to the Director of Athletics.

The Coordinator of Athletic Event Management plays a crucial dual-role within the athletics department. This position combines operational management of athletic events with strategic promotional efforts aimed at enhancing the visibility and attendance of Sea Devil Athletics events. The Coordinator is primarily responsible for managing all athletic event operations at CFCC, which includes establishing and maintaining a volunteer program that supports these events. This involves supervising game management personnel and volunteers, overseeing ticket and concession sales including VIP services, ensuring adequate financial controls and inventory management, and maintaining safe, clean athletic facilities that meet the needs of both athletes and spectators. Additionally, the Coordinator supports recruitment efforts by coordinating with local high schools and sports clubs to increase visibility for CFCC athletics.

Beyond logistical responsibilities, the role demands active engagement in athletic event promotions. The Coordinator fosters the Sea Devil Athletics brand to maximize attendance and fan engagement at all CFCC-sponsored athletic events. Strong communication skills and the ability to build effective working relationships with a wide variety of stakeholders—including college officials, government representatives, community groups, student-athletes, and the general public—are vital to success in this role. The Coordinator serves as the key front-of-the-house liaison among coaches, officials, volunteers, emergency services, and security personnel during athletic events to ensure smooth operations. The role also involves maintaining compliance with college and National Junior College Athletic Association (NJCAA) policies and regulations.

This full-time position requires flexibility to work evenings and weekends as needed, reflecting the event-driven nature of the job. Candidates should bring leadership qualities, the capacity to act as a professional role model, and a commitment to upholding the philosophy and mission of Cape Fear Community College. While no prior experience is required, an Associate's Degree or equivalent experience is preferred. The job includes supervisory duties and offers an opportunity to contribute meaningfully to an active athletics program in an educational setting. This position represents a unique chance to develop skills in event management, public relations, and athletic administration while working in a supportive, community-focused college environment.

Job Requirements

High school diploma or equivalent combination of education and experience
Valid driver’s license
Ability to interpret and explain department of athletics policies and procedures
Strong interpersonal, leadership, and communication skills
Ability to foster a cooperative work environment
Ability to work nights and weekends
Ability to maintain confidentiality of records and information
Physical ability to stand or sit for extended periods, operate equipment, handle varied tasks simultaneously, bend, stoop, climb, or lift up to 50 pounds

Job Qualifications

Knowledge of operational characteristics, services, and activities of a comprehensive athletics department
Knowledge of principles, rules, and regulations pertaining to athletic events
Understanding of organizational and management practices as applied to program evaluation
Knowledge of principles and practices of program development and administration
Knowledge of principles of supervision, training, and performance evaluation
Proficiency in English usage, spelling, grammar, and punctuation
Familiarity with pertinent Federal, State, and local laws, codes, and regulations
Ability to interpret and explain Department of Athletics policies and procedures
Strong oral and written communication skills
Leadership ability and professionalism in dress, conduct, and attitude
Capability to work nights and weekends
Ability to maintain confidentiality of records and information
Effective communication and interaction with diverse populations
Ability to foster positive relationships with student-athletes
Effective audio-visual discrimination and perception

Job Duties

Serve as the front-of-the-house point of contact for the Director of Athletics, coaches, volunteers, visiting team, officials, security, and emergency medical services
Overall planning, developing, and organizing the Department of Athletics Intern program
Facilitate and manage ticket sales, concession stand sales, and the VIP room functions, including gameday inventory and financial control
Manage facilities and ensure a safe and clean environment for all student-athletes and spectators
Maintain CFCC Athletic Team Inventory
Provide communication throughout the College in regard to facility use, maintenance, and custodial needs
Coordinate with local high schools, AAU, and Club programs to bring in recruitment opportunities
Establish and maintain effective working relationships and positive image with college and government officials, community groups, the general public, and the Sea Devil family