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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $56,202.00 - $73,062.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Wellness Program
Dental Insurance
Loan forgiveness
Professional development assistance
403(b)
Employee assistance program
Disability insurance
Tuition Reimbursement
Vision Insurance
Life insurance
Paid holidays
Health Insurance
AD&D insurance
flexible schedule
457(b)
403(b) matching
Paid Time Off
Job Description
The Maricopa County Community College District (MCCCD) is one of the largest and most respected community college systems in the United States. Encompassing 10 individually accredited colleges and 31 satellite locations, MCCCD serves over 140,000 students annually across the Greater Phoenix area. Its colleges provide affordable, accessible, and flexible educational opportunities, supporting students from diverse backgrounds with a 100% acceptance rate and affordable tuition. MCCCD is dedicated to workforce development, shaping one out of every 28 jobs in Maricopa County, and is deeply committed to building and strengthening the community it serves. The district values its employees highly, recognizing them... Show More
Job Requirements
- Bachelor's degree from a regionally accredited institution in business administration or public administration
- Five years of experience in administrative operations related to property and materials services, procurement contract negotiations, and project management
- Two years of supervisory experience
- Equivalent combination of education and relevant full-time work experience may be considered
- Possession of a valid State of Arizona Class D driver's license
- Ability to work Monday - Friday 8 am - 5 pm with some evenings and weekends
- Willingness to work at multiple sites or locations
- Ability to lift or carry up to 25 lbs
- Must meet minimum driving standards
- Ability to perform sedentary work
Job Qualifications
- Experience in administrative operations related to property and materials management
- Proven ability to plan, coordinate, and execute large-scale multi-department events
- Skills in contract lifecycle management and rental agreement administration
- Strong supervisory and staff development experience
- Proficient in budgeting, data tracking, and report preparation
- Excellent communication and vendor management skills
- Knowledge of fleet booking, vehicle scheduling, and rental logistics
- Familiarity with institutional policies and compliance requirements
- Experience with facilities rental operations
- Ability to work in a dynamic higher education environment
Job Duties
- Plan, manage, and execute multi-department events and programs including commencement and large-scale ceremonial events
- Coordinate and oversee college-wide events on site from setup through breakdown
- Manage all on-site components of commencement planning and execution including staging, setup, and breakdown
- Oversee event logistics such as space preparation, equipment placement, vendor coordination, and day-of troubleshooting
- Serve as the primary on-site point of contact during events ensuring successful delivery for internal and external stakeholders
- Manage vendor relationships and procurement of furniture, fixtures, and equipment for special events
- Provide evening and weekend coverage required for special events
- Supervise and maintain accountability for rental agreement operations
- Oversee contract lifecycle management systems and processes
- Provide direct supervision over preparation of rental agreements, negotiation of terms, and scheduling of room space for internal and external clients
- Review and approve rental contracts, pricing structures, and facility usage decisions to ensure alignment with institutional policies
- Serve as backup to perform rental agreement functions during staff absences
- Utilize Contract Lifecycle Management systems to track, monitor, and manage event, rental, and fleet-related contracts ensuring compliance with contractual terms and institutional policies
- Maintain accurate documentation and digital records of all agreements
- Administer fleet booking and rental operations including vehicle scheduling, availability tracking, and customer coordination
- Develop and maintain fleet usage procedures ensuring compliance with institutional policies
- Monitor fleet inventory, maintenance schedules, and utilization to support operational efficiency
- Supervise the work of staff including performance evaluations and coordinating training for event and fleet support staff
- Identify training needs and oversee staff development and mentoring
- Implement hiring, discipline, and termination procedures as needed
- Track operational data and prepare regular reports
- Manage and administer budgets and expenditures related to events and fleet operations
- Develop and maintain tracking systems for fleet usage, event metrics, and facility utilization
- Prepare regular analytical reports for leadership on operational outcomes
- Monitor and report on budget performance and resource allocation
- Identify resource needs and make recommendations for budget allocations
- Develop and monitor departmental budgets for events and fleet operations
- Ensure fiscal responsibility and cost-effectiveness in all operations
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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