Project Manager, Production - Gaylord Rockies

Denver, CO, USA|

Job Overview

Compensation

Salary

Range $74,182.00 - $96,437.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Life insurance

Disability insurance

Job Description

Encore is a leading global event production company specializing in providing unparalleled technical and production services for large-scale corporate events, conferences, broadcasts, and live experiences. With a strong reputation for innovation, reliability, and excellence, Encore supports clients by delivering comprehensive event solutions from concept and design to execution and post-event analysis. As a trusted partner in the event production industry, Encore fosters a collaborative environment where creativity, technical expertise, and seamless project management come together to create memorable experiences for clients worldwide. The company prioritizes inclusivity and belonging, valuing the unique strengths and differences of every team member while offering competitive benefits and career growth opportunities.

The Project Manager role at Encore is a pivotal position focused on managing the scope and execution of large-scale events, ensuring successful delivery from initial event design through project completion. This role involves coordinating efforts across teams, vendors, and venue partners while maintaining strict adherence to technical and production standards. The Project Manager is responsible for developing detailed project plans, securing resources, and monitoring progress to minimize delays and resolve operational challenges. A key aspect of the role involves strong client interaction—attending meetings, responding to inquiries, and ensuring satisfaction throughout the event lifecycle. Additionally, the Project Manager leads and mentors Associate Project Managers when supporting complex projects, fostering team cohesion and enhancing local expertise.

This full-time position offers a competitive salary range of $74,182 to $96,437, with compensation dependent on location, travel requirements, relevant experience, and specific skills. Additional earning opportunities may include overtime, bonuses, and incentives. The role demands up to 50% travel and involves a dynamic work environment, including office settings and on-site event venues such as hotels and convention centers with various noise levels and exposure to outdoor elements. The candidate must be comfortable managing multiple complex job functions in a fast-paced, high-pressure atmosphere while adhering to Encore’s appearance and safety standards.

Key responsibilities include preparing and communicating technical production schedules, managing inventory and budget, liaising between clients and internal teams, leading event technical execution from load-in to load-out, and ensuring compliance with Encore policies to reduce company liability. The Project Manager also contributes to the development of standard operating procedures and post-event reporting to maintain continuous improvement. Physical requirements include moderate amounts of sitting, standing, walking, and occasional lifting or carrying of up to 50 lbs without assistance.

Overall, this role offers a challenging yet rewarding opportunity for professionals with a strong technical background, exceptional project management skills, and a passion for delivering world-class event experiences. Candidates who thrive in collaborative environments and excel at problem-solving, client relationship-building, and operational logistics will find this an ideal career path within Encore’s esteemed event production team.

Job Requirements

BA/BS degree or equivalent experience
4+ years of technical experience in the corporate staging or broadcast industry
project management experience preferred
1+ year of supervisory experience preferred
strong written and oral communication skills
strong technical background
strong client relationship skills
familiarity with budgets and cost control
operational logistics experience
works well under pressure
ability to manage multiple complex job functions within a fast-paced environment
MS Office experience required
technical diagram knowledge or experience preferred
ability to travel up to 50%

Job Qualifications

BA/BS degree or equivalent experience
4+ years of technical experience in the corporate staging or broadcast industry
project management experience preferred
1+ year of supervisory experience preferred
strong written and oral communication skills
strong technical background
strong client relationship skills
familiarity with budgets and cost control
operational logistics experience
works well under pressure
ability to manage multiple complex job functions within a fast-paced environment
MS Office experience required
technical diagram knowledge or experience preferred
ability to travel up to 50%

Job Duties

Prepare and communicate technical production and labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners
Determine and secure the resources required to successfully complete each project
Maintain focus on client needs by attending client meetings, creating and maintaining organized show documentation and responding to client concerns and questions
Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project
Assist sales and operations teams to help determine equipment needs and technical solutions for the project
Assist with the creation of technical diagrams when required
Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs
Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention
Provide leadership for Associate Project Managers on multi-PM supported events
Act as the project leader and onsite contact for the client throughout the event
Manage all phases of event technical execution from load-in through run of show to load-out
Assume ownership of inventory management throughout the event
Communicate the project plan and client expectations to event team
Manage onsite changes, including schedule, equipment or workforce modifications
Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market
Ensure compliance with established Technical Standards and Production Standards
Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly
Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend
Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes
Assist with the completion of post-event client invoice
Work with operations management to ensure the prompt payment of all external vendors
Ensure compliance with Encore Policies and Procedures to minimize company’s exposure to liability claims and property damage, theft and misappropriation
Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider
Participate in the development of Project Management SOPs
Conduct review and analysis of proposed events as required