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Project Manager (Event Planning Experience required)
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $70,000.00 - $110,000.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical
Dental
Vision
401(k)
Paid Time Off
Employee assistance program
Life insurance
Job Description
FIRST is a leading global brand experience agency that has been shaping memorable brand stories for over 30 years. Specializing in delivering comprehensive event and project management services, FIRST caters to more than 130 global brands, especially Fortune 500 companies across diverse sectors such as Financial Services, Technology, Healthcare, Media, and Professional Services. With a workforce that manages over 37,000 events and projects annually in 110 countries worldwide, FIRST is recognized internationally for its excellence, innovation, and commitment to sustainability, including prestigious accolades such as the 2026 Chief Marketer Agency of the Year and the Ad Net Zero Award.
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Job Requirements
- 5-7+ years event management experience
- experience in corporate or financial environments
- bachelor's degree preferred
- proficient in Microsoft Office applications
- ability to manage multiple projects under pressure
- virtual event experience preferred
- leadership and negotiation skills
- resourceful and proactive mindset
- strong client focus and communication skills
- willingness to travel for events
Job Qualifications
- 5-7+ years event management experience preferably in a corporate or financial environment
- experience in events, conferences, meeting and production management including c-level executive events, cocktail receptions and dinners, meetings and multi-day events
- experience in working with and managing senior clients
- bachelor's degree preferred
- proficient with Microsoft Office applications such as PowerPoint and Excel
- excellent project management skills with the ability to manage multiple projects simultaneously
- virtual event experience preferred with webex and zoom experience a plus
- leadership, influencing, negotiation and decision-making skills
- resourceful individual with the ability to take direction and work independently
- customer focus with ability to adjust to client needs and deepen relationships
- strong client management skills
- strong oral and written communication skills
- ambitious, proactive and highly organized
- willing to travel for site-visits and on-site management of events
Job Duties
- Full life cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
- financial management, including budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
- sourcing, negotiating and managing site selections, contract management for venues and suppliers
- coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs
- work seamlessly with key internal partners on event deliverables
- virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
- co-plan with colleagues and the client on larger scale programs
- ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
- assist with the training of new joiners
- travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
- post-event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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